Position Goal:

As an Executive Assistant, your primary goal is to be the backbone of our executive team, ensuring seamless daily operations and enhancing productivity. You will play a pivotal role in streamlining workflows, facilitating clear communication, and providing essential support that drives the company and team towards success. Your proactive approach and dedication will help create a well-organized, efficient, and collaborative environment, enabling our executives to focus on strategic initiatives and business growth.

Required Skills

- Manage multiple tasks and large amounts of information efficiently.

- Quickly find answers and maintain smooth operations.

- Create efficient workflows 

- Adapt swiftly to urgent needs and resume tasks seamlessly.

- Handle multiple pivots throughout the day.

- Prioritize and allocate time effectively.

- Stay focused and manage steady streams of work and interruptions.

- Communicate professionally with executives, business partners, and high-level clients.

- Write business letters, templates, agreements

- Maintain awareness of audience, tone, grammar, and writing conventions.

- Solve problems and make decisions confidently.

- Propose alternative solutions and think quickly.

- Handle daily challenges of varying severity and priority.

- Stay calm in stressful situations and ease tension when needed.

- Propose solutions or compromises without panicking.

Responsibilities:

- Manage calendars and inboxes.

- Prepare agendas, updates, and notes.

- Compile weekly reports for recurring meetings.

- Document meeting minutes and processes.

- Correspond daily with clients and team members.

- Follow up on projects/tasks.

- Conduct research and development as needed.

- Manage preparation and execution of agreements.

- Draft templates, spreadsheets, forms, and other documents.

- Track hours/workflow in CRM and assign tasks on behalf of executives.

- Assist with clarification on executive instructions.

- Follow up and communicate executive requests.

- Assist with scheduling, process documentation, policy revisions, training, and other tasks.

Qualifications:

- Proven experience as an Executive Assistant or similar role.

- Excellent organizational and multitasking abilities.

- Strong time management skills.

- Exceptional communication and interpersonal skills.

- Critical thinking and problem-solving capabilities.

- Ability to maintain composure under pressure.

- Proficiency in Google Workspace and CRM systems.