ABOUT OPTA
From our roots providing sand to local foundries in the 1880's, Opta has grown to an international group of companies committed to delivering optimal results for our customers. Opta's purpose is to be the leading supplier of performance solutions for metallurgical, value-added glass, and specialty chemical applications. We strive to be the leading provider of innovative steelmaking reagents, slag conditioners, and metal remediation materials consumed in the North American and European markets. We aim to be the market leader in steelmaking products through an unwavering focus on supporting our customers’ needs. We measure our success by our presence in a majority of steel mills throughout the world. Our vision is to expand our geographic reach and broaden into adjacent industries such as aluminum, copper, concrete, and glass.
OPTA CORE VALUES
Accountability and Integrity in everything we do

• PEOPLE: We will invest in our people with promoting Diversity and Inclusion for the success of our organization
• CUSTOMERS: Committed to our customers to deliver Consistent Quality products, Solutions and Service
• SAFETY: Providing employees a Safe environment in which to thrive
• INNOVATION: Deliver outstanding performance through Continuous Improvement and Creativity
• SUSTAINABILITY: Enhancing Sustainability by respecting and protecting the Environment in the communication where we live and work

Position Summary
The Administrative Assistant will be responsible for maintaining the overall flow of the workplace, providing support to other employees and coordinates business communication. The administrative assistant will report directly to the plant supervisor and/or designee of the plant location and assist them with various job tasks.

• Answer and direct phone calls, sort and distribute mail, maintain office supply inventory, and other general office duties.
• Perform all necessary tasks related to Microsoft Dynamics AX including but not limited to; requesting a purchase order, prepare and send requisitions, data entry of PO’s, prepare shipping paperwork (BOL), lookup previous entries, month end maintenance, working with team members to reconcile discrepancies related to shipping and receiving.
• Distribute production schedules or work orders to departments.
• Review documents, such as production schedules, work orders, current inventory, and Shipping schedules/ records to convey plant status to other departments.
• Requisition and maintain inventories of materials or supplies necessary to meet production demands.
• Drive communication between potential vendors and corporations to complete new vendor set up.
• Compile and prepare documentation related to production sequences, transportation, personnel schedules, maintenance, and repair orders.
• Confer with establishment personnel, vendors, or customers to coordinate production or shipping activities and to resolve complaints or eliminate delays.
• Confer with department supervisors or other personnel to assess progress and discuss needed changes.
• Maintain files, such as maintenance records, bills of lading, or cost reports.
• Record production data, including volume produced, consumption of raw materials, or quality control measures.
• Complete weekly production tracking sheet.
• Performs other related duties as assigned.
• Draft documentation related to facilities policy and procedures as directed.
• Assist in preparing documents for monthly safety meetings and new hire paperwork.
• Positive communications between staff, corporate, truck drivers, and customer service.

Required Skills/Abilities:

• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite with the ability to learn new software.
• Excellent organizational skills and attention to detail.
• Ability to operate general office equipment.
• Ability to function well is a high-pace and at times stressful environment.

Education and Experience:

• High School diploma or equivalent
• Two year of administrative assistant experience preferred.
• Experience using Microsoft Dynamics AX an asset.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Disclaimer
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
International Materials and Supplies, an Opta Group Company, is an Equal Opportunity Employer and offers employment opportunities to all qualified persons regardless of race, color, religion, sex, age (40-70), national origin, sexual orientation, or physical disability (except where physical or mental abilities are a bona fide occupational requirement).
Opta offers a diverse compensation and benefit package that includes the following:

• Extended Healthcare, Dental, and Vision Benefits
• Health Savings Account
• Life, AD&D, and Dependent Life Insurance
• Short Term and Long Term Disability Insurance
• Employee Assistance Program
• Professional Development
• Paid Time Off
• 401(k) Match
• Competitive Compensation Program
• On Demand Pay (Dayforce Wallet)

We thank everyone for applying however, only those selected for an interview will be contacted.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
Opta USA, an Opta Group Company, is an Equal Opportunity Employer and offers employment opportunities to all qualified persons regardless of race, color, religion, sex, age (40-70), national origin, sexual orientation, or physical disability (except where physical or mental abilities are a bona fide occupational requirement).