Position Description:

• Support leadership team with all company systems including but not limited to e-mail (including monitoring for priority e-mails), prompt handling of signature requests, voicemail, HR Online, and cell phone services, etc.
• Responsible for general office management and organization including maintaining electronic filing system and record retention, e-mail correspondence and daily schedule and meeting preparation
• Schedule meetings, often involving global personnel and locations and use of WebEx technologies
• Resolve meeting requests and conflicts in a timely and efficient manner
• Provide high quality administrative support on the development and preparation of organization charts, reports, communication and correspondence, spreadsheets, Power Point presentations etc.
• Coordinate and organize all travel plans including scheduling, itineraries, travel expense reports (TER) submissions and reconciliations
• Coordinate and reconcile all approval requests (domestic and international) for the organization that require VP approvals
• Represent office in a professional manner on phone, e-mail, and in person and interface effectively with employees at all levels
• Maintain the highest level of confidentiality and manage sensitive information with extreme care
• Maintain and follow-up on assignments and requested information as required
• Facilities Coordination including working with company Land, Submit MAC (move Requests) and manage space utilization for onboarding employees. Also, order supplies, manage loaner equipment and overall coordination of office operations.

This is a Hybrid role. 2-3 days onsite. References will be appreciated.

Skills Required:

• Good administrative skills with prior experience
• Good communication skills
• Good coordination and office management skills

Experience Required:

• 2-3 years of prior experience providing administrative support
• Prefer Managing multiple senior executives at the same time along with providing office management

Education Required:

• Associate's degree, Prefer Bachelor's Degree in relevant field of study