Position : Office Coordinator

Location : Bethesda, MD 20814

Duration : 6 months contract

Shift : M-F 8am-5pm

Job Summary:

• Provides coordination and administrative support for the delivery of Workplace Services. Services include, but are not limited to:
• Concierge
• Conference & Meeting Room Management
• A/V Support
• Meeting & Event Management
• Document Services
• Mail Services
• Record Archiving
• Office Supply Management
• Moves, Adds, Changes
• Furniture Management
• Space Reset
• Provides coordination and administrative support for delivery of Workplace Services. Services include, but are not limited to: Concierge Reception / Switchboard Conference & Meeting Room Management A/V Support Meeting & Event Management Community Programs Workplace Coaching & Onboarding Food Services Parking & Commute Bicycle & Local Shuttle Supported Employment Company Store Pet Programs Document Services Mail Services Record Archiving Office Supply Management Moves, Adds, Changes Furniture Management Space Reset Workplace Onboarding Assists the Workplace Experience leadership team with general administrative support including invoice processing, travel arrangements, expense reporting, etc. Requests building and/or equipment services as needed.
• Provides administrative support for Workplace Experience team as directed, including expense management, meeting coordination, office and workplace experience equipment care, and supply management. Manages accuracy, production, quality, and retention of program materials, which may include administration of SharePoint sites or similar.
• Ensures client and company materials comply with client and company brand guidelines. Utilizes and maintains integrity of databases and other digital tools associated with service delivery, as requested. Ensures all billings for business services are invoiced and billed as required. Attends move meetings and coordinate all moves with client contacts. Responds to customer requests and complaints regarding Workplace Experience services.
• Maintains relationships with vendors that provide services and goods to the office.
• Ensures all vendors used have current proof of insurance and contractual documentation in place, per requirements.
• Administers Workplace Experience team member and third-party service provider on-boarding process, including new employee orientation, training, equipment, and software ordering. Assists in the completion of the office Business Continuity plan. Performs other duties as assigned.

Must Haves:

• Showing up on time is key
• Very hospitable
• Thinks outside the box
• Dependable and professional
• 2 years or more, hospitality background
• High School Diploma
• MS Office Suite such as Word, Excel, PowerPoint, Visio, SharePoint, OneNote, Outlook, etc.