Salary Schedule
Under administrative direction, the purpose of the position is to perform district-based duties associated with coordinating and prioritizing departmental duties assigned to the Finance, Accounting or Accounts Payable departments which include reconciling master accounts and/or processing of off-cycle vendor payment and general funds expenditure reclassification requests. Employees in this classification perform at a coordinator/lead capacity and may assign and review work of others. Employees in this position are responsible for interpreting and implementing proper procedures, which must adhere to specific guidelines of the district and outside governmental agencies. Employees are required to analyze and monitor project expenditures. Performs related work as directed.
Examples Of Essential FunctionsResponds to internal and external customers in a timely, accurate, courteous and empathetic manner representing OCPS in a positive light.
Provides technical assistance and support regarding confidential matters with the local, state, and federal agencies including the Internal Revenue Service. This includes determining any reporting requirements in adherence with state, board policies.
Serves as the point of contact and handles all general funds expenditure reclassification requests. Creates vendor numbers for related reimbursements (e.g., travel, beneficiary, teacher supply debit, one-time vendors, grants, and internal accounts). Assigns travel privileges, as needed. Assists staff, verifies information, researches errors, and resolves discrepancies to ensure proper payment in a timely manner.
Analyzes, reviews, and advises locations of supporting back-up documentation and corrects accounting and general ledger codes required for expenditure reclassification requests. Evaluates accuracy of data; approves or rejects requests in portal.
Ensures all expenditure reclassifications are corrected and parked before year-end deadline with minimal supervision.
Conducts one-on-one training with district staff on the process for expenditure reclassification requests as well as how to use the online portal system; provides guidance on the proper accounting and general ledger codes to use and the required documentation that must be attached for justification of the expenditure moves.
Monitors, tests, and troubleshoots on-line portal system issues related to expenditure reclassification requests. Checks transaction batches for errors; provides follow up, investigation, and coordination to help address issues to ensure appropriate processing.
May oversee department purchase requirements, purchase order procedures, and payment processes.
Confirms and provides documentation to the property accounting department to ensure all reclassification request of fixed asset expenditures are appropriate and in accordance with district policy.
Advises district staff of applicable procedures to ensure reclassification of expenditures are recorded accurately and timely. In addition, reviews the work location’s budget to ensure sufficient funds are available to cover the reclassification.
Researches expenditure reclassification problems when they arise within the areas of budget and accounting, to determine the appropriate resolution within guidelines and communicates to the end user on the appropriate resolution in a timely and efficient manner.
Identifies and corrects critical errors regarding expenditures posted to ensure accuracy. This includes serving as a problem solver and resource for internal and external customers.
Interprets the code of accounts (i.e. Redbook) as mandated by the state. This includes maintaining knowledge of standard accounting principles relevant to recording and maintaining accounting information. Provides knowledge and assistance to schools and departments on using the correct accounting and general ledger codes in accordance with Red Book.
Serves as a liaison between the various departments within the district; serves as a liaison between the district and financial institutions and other outside entities.
Provides assistance in preparing and coordinating all communication correspondence with the District’s internal and external customers, when needed.
Prepares manual journal entries (i.e. Food Service catering invoices, construction, donations), ensuring compliance with Department of Education accounting principles.
Reviews the Finance, Accounts Payable and Property departments’ weekly payroll report to ensure employees are reporting time accurately and timely before submission to payroll department.
Analyzes and researches pay leave history to resolve any discrepancies in payroll records.
Maintains accurate payroll files for each fiscal year and keeps records of changes for auditing purposes.
Prepares Excel spreadsheets, audits for completeness, questions discrepancies, and assists with chargeback journal entries. Troubleshoots any error messages received.
Coordinates and prioritizes departmental duties, working closely with district staff and providing guidance as needed, to ensure efficiency and a high level of production. Acts as a resource, protecting sensitive information.
Maintains a filing system for audit review.
Creates and maintains specific department process and procedure manuals pertaining to expenditure reclassification requests.
Performs testing, analysis, and documentation for system upgrades and process improvements.
Responsible for keeping up to date on current trends, regulatory changes, and technology, as job appropriate, being used by OCPS. With the support of the district, attends workshops, webinars, and conferences, as needed, to ensure skill level in various technologies is at the level required to perform in current position.
Responsible for timely and accurate information they maintain as part of their job responsibilities.
The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.
Marginal FunctionsWhile the following tasks are necessary for the work of the unit, they are not an essential part of the purpose of this position and may also be performed by other unit members.
Mails certified Medicaid financial report to state.
Answers phone calls to main department phone line.
Serves as backup to secure cash and checks and locks in safe.
Files and stores financial records.
Requests department supplies to be ordered.
Performs all related duties as directed by the immediate supervisor or department head.
Minimum Training And ExperienceAssociate’s degree from an accredited institution with course work emphasis in accounting/finance or related area, supplemented by five (5) years of progressively more complex work experience in an accounting/finance area; or any equivalent combination of related education, training, and/or experience which provides the required knowledge, skills and abilities to perform the essential job functions.
PERFORMANCE APTITUDESData Utilization Requires the ability to evaluate, audit, deduce, and/or assess data and/or information using established criteria. Includes exercise of discretion in determining actual or probable consequences, and in referencing such evaluation to identify and select alternatives.
Human Interaction Requires the ability to apply principles of persuasion and/or influence which includes providing guidance, assistance, and/or interpretation to others on how to apply procedures and standards to specific situations.
Equipment, Machinery, Tools, and Materials Utilization Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
Verbal Aptitude Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.
Mathematical Aptitude Requires the ability to perform addition, subtraction, multiplication and division; ability to calculate decimals and percentages; may include ability to perform mathematical operations with fractions; may include ability to compute discount, interest, profit and loss, ratio and proportion; may include ability to calculate surface areas, volumes, weights, and measures.
Functional Reasoning Requires ability to apply principles of rational systems. Ability to interpret instructions furnished in written, oral, diagrammatic, or schedule form. Ability to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.
Situational Reasoning Requires the ability to exercise the judgment, decisiveness and creativity required in situations involving evaluation of information against measurable or verifiable criteria.
ADA COMPLIANCEPhysical Ability Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation.
Sensory Requirements Some tasks require the ability to perceive and discriminate. Some tasks require visual perception and discrimination. Some tasks require oral communications ability.
Environmental Factors Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, animals/wildlife, toxic/poisonous agents, violence, disease, or pathogenic substances.
The Orange County School District will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.
04/27/2022