Initial Posting Date: 08/06/2024 Application Deadline: 08/18/2024 Agency: Oregon Health Authority Salary Range: 3,948.00-5,861.00 Monthly Position Type: Employee Position Title: Executive Support 2- CMO Admin Job Description: The primary purpose of this position is to deliver top-tier, confidential administrative the CMO admin office. This role involves active participation in management team meetings, contributing to decisions on highly sensitive issues. The ideal candidate will excel in communication with diverse stakeholders, adeptly juggle multiple priorities, and consistently follow through on assigned tasks. What you will do! In this dynamic role, you will provide executive support the CMO admin office. Your responsibilities will include managing complex calendars and task lists, facilitating meetings with meticulous agenda preparation and detailed minute-taking, and crafting polished emails, memos, letters, reports, and forms. Additionally, you will oversee the organization of files and Microsoft Teams spaces, coordinate comprehensive travel itineraries and accommodations, and ensure the efficient distribution of products and printed materials. Your organizational prowess and attention to detail will be key in keeping operations running smoothly. What's in it for you? The Oregon State Hospital is one of the newest and best state psychiatric hospitals in the country whether you work at the Salem or the Junction City campus. The Oregon State Hospital is a qualified employer for the Public Service Loan Forgiveness Program and the Oregon Behavioral Health Loan Repayment Program. Oregon boasts year-round family outdoor activities with beautiful sandy beaches; lush, green mountain forests; deep, blue lakes; rushing white water rivers; and colorful, high deserts surround you for winter skiing; spectacular camping; fresh and salt-water fishing; day and long-distance hiking; and a multitude of diverse, cultural explorations. For more information about Oregon, please visit Travel Oregon. We offer full medical, vision and dental benefits with paid sick leave, vacation, personal leave and 11 paid holidays per year plus pension and retirement plans. If you are an experienced pharmacy tech and have worked in a large healthcare facility or hospital, apply today! OHA values health equity, service excellence, integrity, leadership, partnership, innovation and transparency. OHA’s health equity definition is “Oregon will have established a health system that creates health equity when all people can reach their full potential and well-being and are not disadvantaged by their race, ethnicity, language, disability, age, gender, gender identity, sexual orientation, social class, intersections among these communities or identities, or other socially determined circumstances. Achieving health equity requires the ongoing collaboration of all regions and sectors of the state, including tribal governments to address: the equitable distribution or redistributing of resources and power; and recognizing, reconciling, and rectifying historical and contemporary injustices.” OHA’s 10-year goal is to eliminate health inequities. Click here, to learn more about OHA’s mission, vision and core values. WHAT WE ARE LOOKING FOR: One year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience. Experience in calendar management and travel itineraries. Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve. Excellent computer skills to include knowledge of Microsoft Word, Access, Publisher, PowerPoint, and Excel. 1 year office experience in a medical setting, preferred. Excellent written and oral communication skills. Strong organizational skills, with the flexibility to adjust to shifting priorities. Previous procurement training or ability to attend such trainings. Accounting and/or budget experience. Negotiation experience. MINIMUM QUALIFICATIONS One year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience. How to Apply Complete application Resume and Cover Letter is strongly encouraged Attention current State of Oregon employees: To apply for posted positions, please close this window, and log into your Workday account and apply through the career worklet. NOTE: Please ensure you’ve provided a thorough and updated application as it pertains to the position for which you are applying. Your application materials will be used to determine salary based on a pay equity assessment. For further information, please visit the Pay Equity Project homepage. Please monitor your Workday account to view all communication regarding your application. You must have a valid e-mail address to apply. Need Help? If you need assistance to participate in the application process, or you require help and would like to request a with accommodation under the American with Disabilities Act call, 711 on the TTY Line. If you have questions about the application process, contact Barry Lein: Phone: 503-440-6484 Email: Barry.Lein@oha.oregon.gov Additional Information Veterans: If you are a veteran, you may receive veteran’s preference. Click here for more information about veterans’ preference. If you checked that you are a veteran, you will be required to provide your documents later in the process. Visa Sponsorship: We do not offer VISA sponsorships or transfers currently. You will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States within three days of hire. Background Check: If you are offered employment, your offer will be contingent upon the positive outcome of an abuse check, criminal records check and driving records check. The information will be shared with the Oregon Health Authority (OHA), Office of Human Resources (OHR). Any criminal or founded abuse history will be reviewed and could result in the withdrawal of the offer or termination of employment. Pre-employment Drug Test: Candidates who are offered employment at the Oregon State Hospital must satisfactorily pass a pre-employment drug test. Applicant Help and Support webpage Affirmative Action, Equal Opportunity, and Pay Equity The Oregon Health Authority is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, genetic information, or any other protected class under state or federal law. In addition, we do not discriminate, or screen applicants based on current or past compensation. We determine salary by reviewing your application materials to evaluate your related education, experience, and training for this position. For further information, please visit the Pay Equity Project homepage. To learn more about OHA’s mission, vision, and core values, click here. The Oregon Health Authority is an equal opportunity, affirmative action employer committed to workforce diversity and anti-racism. Oregon state government is a large organization by nearly any standard. With over 40,000 employees working all over the state, in small communities and large, we are proving that government can be innovative. We work as a team, challenging ourselves to be better, faster and more efficient with taxpayer dollars. After all, when every day we are responsible for caring for the needs of a diverse population and thriving business community, we simply must have the best and brightest workforce. If you take responsibility for your actions, are passionate about helping others succeed, and have a reputation for excellence and honesty, why not make Oregon state government your next career move? Joining our team means you open the door to many possibilities. From entry level to executive, outdoor work to policy setting, we have a role for nearly every calling, expertise and background. If you’re looking at us from across the country (or beyond!), know that Oregon is one of the most beautiful places on earth. Made up of seven diverse regions, Oregon has the ocean, mountains, valleys, high desert, cities, small towns, and almost everything in between. Oregon “flies with her own wings.”