Position Details
Position Information
Job Title
Student Office and Outreach Assistant

Appointment Type
Student Employee

Job Location
Corvallis

Position Appointment Percent
100

Appointment Basis
12

Pay Method
Hourly

Pay Period
16th - 15th of the following month

Pay Date
Last working day of the month

Remote or Hybrid option?
Min Hourly Rate
$14.20 (Standard); $13.20 (Non-Urban); $15.45 (Portland Metro)

Max Hourly Rate
$21.00 (Standard); $20.50 (Non-Urban); $21.50 (Portland Metro)

Position Summary

The Office of the Vice President for Finance and Administration (VPFA) is seeking an Office and Outreach Assistant with graphic design, media and communications technical skills. This position supports the VPF&A Executive Assistant with general office support, project and event support. This position will support and collaborate with the VPFA Office to complete clerical tasks with an emphasis on creating and editing documents, fliers and digital media to support outreach and events for the Division of Finance and Administration. This opportunity reports directly to the Executive Assistant to the VPFA, providing technical and media support to the office while giving students a chance to gain the experience, knowledge and skills to develop and produce specific media and communication products for higher education administration.
Position Duties

35% - Support VPFA Office communications, including update of faculty and staff
mailing lists, editing/proofing documents, graphic design and content development for print and website; newsletter proofing/editing; photos, documents, posters and videos.
25% - Support administrative projects for Office of VPF&A
•Assist with clerical projects, logistical and administrative processes for the office.
40% - Assist with events and prepare materials (including media) as requested.
Minimum Qualifications

Full Employment Eligibility Requirements can be found here: http://fa.oregonstate.edu/stu-manual/500-employment-eligibility-requirements

• Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study
• Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment
• Must meet the applicable minimal enrollment standard
  • High School student: Regularly enrolled in a high school or participating in a home-schooling program
  • Undergraduate and post-baccalaureate student: 6 credit hours per term
  • Undergraduate international student: 12 credit hours per term*
  • Graduate student officially admitted to Graduate School: 5 credit hours per term
  • Graduate international student officially admitted to Graduate School: 9 credit hours per term*

*International students may be allowed to carry fewer hours than specified above and still be considered "full-time" by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center.
Additional Required Qualifications

• Strong interpersonal skills; ability to work as a team member and effectively interact with co-workers using a collaborative style.
• Ability to work independently, prioritize projects and pro-actively seek guidance from supervisors
• Experience working in a professional office environment
• Must possess an exceptional eye for detail and excellent organizational skills
• Proficiency in Microsoft Excel, Word, Powerpoint and Outlook, Adobe Photoshop, Canva.
• Willingness to learn new software as needed.
• Experience working with images/videos and developing media materials.
• Excellent verbal and written communication skills.
• Ability to maintain high level of confidentiality

Preferred (Special) Qualifications

• Preferred experience with Drupal, and Qualtrics.
• Familiarity with OSU branding guidelines.
• A demonstrable commitment to promoting and enhancing diversity.

Working Conditions / Work Schedule
Posting Detail Information
Posting Number
P11214SE

Number of Vacancies
1

Anticipated Appointment Begin Date
07/22/2024

Anticipated Appointment End Date
06/02/2025

Posting Date
06/14/2024

Full Consideration Date
07/09/2024

Closing Date
07/08/2024

Indicate how you intend to recruit for this search
Competitive / Student - open to ALL qualified/eligible students

Special Instructions to Applicants

When applying you will be required to attach the following electronic documents:
1. A Resume/Vita
2. A cover letter indicating how your qualifications and experience have prepared you for this position
For additional information please contact: Andrea McDaniel at andrea.mcdaniel@oregonstate.edu
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
Note: All job offers are contingent upon Human Resources final approval.
OSU will conduct a review of the National Sex Offender Public website prior to hire.