BOOKKEEPER

Position Description

The Bookkeeper performs duties such as posting and processing day-to-day transactions. Processes payroll account in QuickBooks. Maintains and update accounting records

Payroll & Benefits Specialist performs excellent customer service to internal and external. The Bookkeeper must satisfy the following minimum qualifications:

Minimum Qualifications experience in business, accounting, administration, human resources, payroll or related field. Two years of work experience relevant to the assignment of work. 

Skills and Attributes The Bookkeeper must possess the following skills and attributes: strong interpersonal skills with ability to work with people at all levels of an organization; effective oral and written communication skills; knowledge of office administration procedures with an ability to be detail-oriented and highly organized; high level of skill in handling sensitive and confidential situations/information with the demonstrated ability to maintain strict confidentiality; good time management skills; strong customer service focus and great team player; working knowledge and experience with QuickBooks, internet sourcing, and Microsoft Office, including intermediate skills with Excel.

The Bookkeeper performs the following essential functions:

• Assists CFO to ensure timeliness and thoroughness of payroll processing in coordination with the business office.
• Enter transactions into QuickBooks to ensure accurate balances
• Monitor expenses and verify and enter receipts
• Enter data, maintain records and reports and financial statements
• Taxes
• Comply with local, state, and federal government reporting requirements
• Financial Statements
• Reconcile bank accounts
• Calculate and issue financial analysis of the financial statements
• Assemble information for external auditors for the annual audit
• Maintain the chart of accounts
• Maintains historical records by filing documents.
• Complies with federal, state, and local legal requirements by studying requirements; enforcing adherence to requirements; filing reports; advising management on needed actions.

• Learns all aspects of basic payroll and benefits backup.
• Maintain payroll account day-to-day in balance in QuickBooks.
• Audits manual entries with benefits website for all vendors in the group plan.
• Processes 401k enrollments for those newly eligible for the benefit semi-annually and audit financials bi-weekly. Manage annual Federally mandated 410K audits and the 5500 forms
• Assures compliance with COBRA guidelines by monitoring appropriate mailboxes and processing benefits separations in a timely manner so notification can be made to Paycom for COBRA processing including monthly audits.
• Review benefit enrollment forms for accuracy and coordinates enrollment and other processing requirements with third party administrators in a timely and efficient manner.
• Manage audit for various employee benefit programs, such as group insurance, life, medical and dental; 401(K).
• Verifies the calculation of the monthly premiums statements for all group insurance policies and maintains statistical data relative to premiums, claims, and costs. Resolves administrative problems with the carrier representatives.
• Follow accounting policies and procedures
• Performs other duties as assigned such as assisting the Financial manager.