Personal Property Clerk

Assist with phone calls and walk ins during busy seasons.

Analytical - Collects and researches data.

Summary: Under the direction of the Personal Property Deputy and/or County Appraiser, the Personal Property Clerk performs appraisal work within the personal property venue. This employee is required to gather data, classify, and value all types of personal property and/or assists all clerical personnel in meeting required deadlines. This position supports all activities of the clerical staff to ensure that all functions of the department are accomplished in accordance with Property Valuation Division (PVD) guidelines and State Statutes.

Essential Functions and Responsibilities. Other duties may be assigned.

• Discover and list personal property.
• Conduct audits of businesses, oil and gas and personal property within the County.
• Understand and be able to explain the sub classes pertaining to personal property.
• Conduct payment under protest and equalization level hearings of personal property.
• Originate refunds on exempted tagged vehicles.
• Assist in filing exemption and grievance forms.
• Assist with preparation of the personal property tax roll for certification to the County Clerk.
• Assist with review of annual certification reports for errors and making corrections as needed.
• Assist with annual mailings of personal property renditions and value notices.
• Assist with annual year end personal property processes.
• Prepare personal property documents for scanning and indexing.
• Scanning and indexing personal property related documents.
• Assist with implementation of PVD changes as required.
• Assist with maintenance of re-calculations, penalties and 16/20 m trucks reports.
• Operate as the key contact person with CIC.
• Assist the public with questions and concerns about the valuation process.
• Order supplies and commodities as necessary for departmental functions.
• Other related duties as deemed necessary or as required.

Marginal Functions. Other duties may be assigned.

• Assist with phone calls and walk ins during busy seasons.
• Assist field appraisers as needed.
• Assist deputy and county appraiser with special projects as needed.

Other related duties as deemed necessary or as required

Supervisory Responsibilities:

None.

Competencies:

To perform the job successfully, an individual should demonstrate the following competencies:

• Project Management - Communicates changes and progress.
• Customer Service - Responds to requests for service and assistance.
• Written Communication - Writes clearly and informatively; edits work for spelling and grammar; presents numerical data effectively; and is able to read and interpret written information.
• Teamwork - Puts success of team above own interests.
• Professionalism - Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; and follows through on commitments.
• Quality - Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; and applies feedback to improve performance.
• Quantity - Meets productivity standards; completes work in timely manner; strives to increase productivity; and works quickly.
• Safety and Security - Observes safety and security procedures; and reports potentially unsafe conditions.
• Attendance/Punctuality - Is consistently at work and on time.
• Dependability - Follows instructions, responds to management direction; takes responsibility for own actions; and keeps commitments.

Education and/or Experience:

Minimum Experience – At least one year experience working in a clerical office setting.

Minimum Education – High school degree or GED.

Preferred Experience - More than one year of experience working with appraisal, data collection, or other related experience.

Preferred Education - None.

Qualifications/License/Certifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Knowledge, Skills, Abilities:

• Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Ability to add and subtract two-digit numbers and to multiply and divide with 10's and 100's. Ability to perform these operations using units of American money and weight measurement, volume, and distance.
• Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
• To perform this job successfully, an individual should have knowledge of database software; project management software; spreadsheet software and word processing software.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; stoop, kneel, crouch, or crawl and talk or hear. The employee is occasionally required to sit. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The employee is occasionally exposed to vibration. The noise level in the work environment is usually moderate.

The specific statements shown in each section of this description are not intended to be all inclusive. They represent typical elements and criteria considered necessary to successfully perform the job.

Job Type: Full-time

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

License/Certification:

• Driver's License (Required)

Work Location: In person