GENERAL STATEMENT OF DUTIES: The position involves responsibility for support and backup of a County or School District payroll operation. This includes working in cooperation with multiple Departments or BOCES regarding payroll programs that maintain and produce all payroll registers, checks, and reports. The incumbent also assists in the performance of all functions of the County or BOCES payroll system including data entry, distribution of checks, update of employment records and accrued leave reports and involves meeting strict deadlines. The incumbent is responsible for assisting in providing employees with accurate payroll checks which reflect proper deductions as may be required by law or requested by the individual employee. Does related duties as required.

DISTINGUISHING FEATURES OF THE CLASS The incumbent participates in the administration of the computer system operations as related to payroll, health insurance, and other employee benefit programs. In addition, the incumbent is responsible to assisting in the maintaining of statistical data in the payroll software system and is a liaison between vendors, department heads and county officials that have access to the data. The work is performed under the general supervision of the Personnel Officer, administrative supervision of the Deputy Personnel Officer and under the intermittent supervision of the Payroll and Benefits Manager. Does related work as required.

EXAMPLES OF WORK (Illustrative only)

· Participates in the administration of a County or School District’s payroll system;

· Assists with the processing of payroll and reviews for accuracy;

· Receives and processes payroll information from departments;

· Assists in a variety of payroll and benefit related matters by gathering information, providing input, running reports, identifying and correcting errors;

· Assists employees with payroll and benefits questions;

· Assists in processing personnel records, leave accruals, flexible spending program enrollment information, unemployment benefit information, payroll deductions and retirement system membership registrations;

· Replies to NYS and Local Retirement System inquiries and assist members with questions;

· Assists supervising manager in keeping the NYS Retirement System informed of employee changes;

· Prepares a variety of reports relating to payroll and benefit matters when requested by senior staff;

· Sorts and distributes pay checks, reports, deductions checks;

· Uses computer and computer programs to prepare a variety of reports as needed;

· Does related duties as required.

FULL PERFORMANCE KNOWLEDGE, SKILLS, AND ABILITIES: Good knowledge of modern methods used in maintaining and reviewing payroll accounts and records; good knowledge of computerized payroll and timekeeping systems; good knowledge of modern methods used in keeping and checking financial accounts and records, including financial computer software; good knowledge of laws, rules, contractual agreements and regulations related to the preparation of payrolls; good knowledge of office terminology, procedures and equipment; good knowledge of business arithmetic and English; good knowledge of New York State Retirement System, employee benefits and health insurance plans; ability to understand and interpret complex oral instructions and/or written directions; ability to express oneself clearly, both orally and in writing; ability to make complex arithmetic computations rapidly and accurately; ability to prepare detailed reports and records; ability to establish and maintain effective working relationships with others; ability to maintain confidentiality.

MINIMUM QUALIFICATIONS Either:

(a) Graduation from a regionally accredited college or university or one accredited by the New York State Board of Regents to grant degrees, with a Bachelor’s degree or higher in Human Resource Management, Public Administration, Business Administration or a related field; or

(b) Graduation from a regionally accredited college or university or one accredited by the New York State Board of Regents to grant degrees, with an Associate’s degree or higher in and two (2) years of full time experience, or its part-time equivalent, maintaining financial records and accounts; or

(c) Graduation from high school or possession of a high school equivalency diploma and four (4) years of full time experience, or its part-time equivalent, maintaining financial records and accounts;

(d) An equivalent combination of training and experience as defined by the limits of (a), (b) and (c).

NOTE: Successful completion of coursework in business administration, accounting, finance or a closely related field at a regionally accredited college or university, or one accredited by the New York State Board of Regents to grant degrees, may be substituted for the required experience with three (3) semester credit hours for related coursework as indicated above being equivalent to three (3) months of experience, up to half of the practical work experience required.

Transcripts may be submitted for fields described above to support an applicant’s successful completion of course work in the fields or closely related fields as described in the minimum qualifications.

CLASSIFICATION: Competitive

Applications available at the Otsego County Personnel/Civil Service Department, 183 Main Street, Cooperstown, NY 13326 or online at www.otsegocountyNY.gov

Job Type: Full-time

Pay: $50,966.00 - $62,294.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person