Description

OUR UNIVERSITY

Ottawa University (established in 1865), one of the oldest private liberal arts universities in the United States, is a multi-campus system serving approximately 4000 students through its campuses in Kansas (Ottawa, Kansas- Residential Campus and Overland Park, Kansas- Adult Programs); Arizona (Surprise Residential Campus and OUAZ Adult Programs); Wisconsin (Brookfield Adult Programs); and our OU ONLINE PROGRAM based out of Overland Park, Kansas.

Ottawa University is a regionally accredited, church-related, private university that strives to integrate faith, learning, and life in the academic experiences of students.

JOB SUMMARY

Primarily responsible for the timely and accurate processing of university accounts payable processing and other department duties as assigned. Position requires independent judgment, the ability to effectively work through established processes with standard systems, possess strong organization skills and attention to detail, and use effective communication skills as a part of daily duties and responsibilities.

ESSENTIAL FUNCTIONS OF THE JOB (provide list of items which are essential to effective outcomes in this role):

• Provide a customer-oriented service and effectively communicate with all external vendors and internal departments, through a standard and thorough approach, related to expectations pertaining to accounts payable processing cycle.
• Organize and maintain accounts payable records, through accurate and timely processing of payments, following the standards and procedures of the University. Assure the integrity of information and bring any potential irregularity to the attention of the Controller.
• Process vendor invoices for payment by verifying transaction information; schedule and prepare disbursements; and obtain established payment authorizations.
• Assist with the collecting, processing, and proper electronic filing of government forms.
• Contact vendors to clarify any questionable invoice items, prices, or receiving signatures, contact various departments for proper information and data regarding invoice payments.
• Responsible for weekly check run and distribution; processing of wires/ACH's and cash.
• Provide general support and assistance to projects as needed.
• Work with others as a member of the University Finance department to understand the integrated view of this support function and assist others as needed in times of uneven workload.
• Maintain a high degree of confidentiality with all university information.
• Other duties as assigned

STANDARD UNIVERSITY EXPECTATIONS:

• Model and encourage collaboration among University departments assuring effective communication and operations.
• Understand the University's policies and, procedures, and exercise good judgment accordingly. Assure that University and student information is managed in a confidential and ethical manner in accordance with the University's Code of Conduct and Ethics.
• Provide leadership through conduct, attitude, and professionalism. Represent the University to students, external groups, faculty, and staff in a way that reflects positively on the University.
• Be mindful and supportive of the overall Mission of Ottawa University.
• Exercise Inclusivity in your daily actions accruing alignment within expectations of the University's Diversity Statement.

NOTE

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an at will relationship.

Ottawa University is committed to equal employment opportunity and does not unlawfully discriminate in recruitment or employment on the basis of race, age, sex, color, religion, disability, national origin, sexual orientation, genetic information, or any other characteristic protected by law.

Qualifications

REQUIRED EDUCATION: (education based on essential job duties and requirements consistent with business necessity):
Associates degree in accounting/business preferred; applicable experience may substitute.

REQUIRED EXPERIENCE: (experience based on requirements in role and are consistent with business necessity)
Minimum 2-5 years of experience in an office/accounting environment.

ADDITIONAL ELIGIBILITY REQUIREMENTS: List required and/or preferred certification, industry specific requirements, required or preferred use of equipment, and all necessary job skills, abilities, and knowledge competencies) Provide a list of items below:

• Able to perform duties independently with general supervision.
• Basic math skills (addition, subtraction, multiplication, and division).
• Ability to operate standard office equipment and follow office procedures.
• Ability to work with and maintain confidential information.
• Computer skills; data entry and spreadsheet software capabilities.
• Strong attention to detail; ability to organize work and perform duties with a high level of accuracy.
• Demonstrate integrity and professionalism in appearance and demeanor.
• Strong customer service orientation and a commitment to quality.

WORKING CONDITIONS (Physical attributes required to perform job duties with or without reasonable accommodation - examples: sitting, lifting #, bending, driving, environmental factors or elements, noise level, stairs in a building, or other factors that will affect working conditions). Provide a list of items below:

• Prolonged periods of sitting. Must be able to lift 5-15 pounds at a time. Office building requires daily use of stairs.

TRAVEL REQUIREMENTS: No - Travel Required

• If YES, list type and approximate percentage: None
• Responsible for driving students and University vehicles as part of job duties (YES/NO): No