Job Title: Accounting & Office Coordinator

Company Overview: Join our family-owned civil construction company as our Accounting & Office Coordinator, where you'll play a pivotal role in managing our accounting and contract paperwork and ensuring the smooth operation of our office. We take pride in our commitment to quality work and a great team culture, and we're seeking a dedicated individual who shares these values to join our team.

Job Summary: We are looking for a detail-oriented and organized individual to fill the role of Accounting & Office Coordinator. This full-time position is responsible for managing the day-to-day accounting transactions, assisting with contract paperwork, and providing administrative support to ensure the efficient operation of our office. The ideal candidate will have a strong background in bookkeeping or accounting, exceptional organizational skills, the ability to multitask effectively, and enjoy problem-solving. This position requires a proactive individual who can handle a variety of tasks simultaneously, from financial oversight to administrative support and project coordination.

The responsibilities of this position include but are not limited to:

Accounting:

• Perform daily/monthly accounts payable and receivable duties.
• Receive payments for topsoil sales, invoice customers, and manage the cash box.
• Process invoices and payments in a timely manner.
• Reconcile bank and credit card statements.
• Maintain accurate and organized records.
• Assist project managers and Office Manager to complete monthly invoicing.
• Manage accounts receivable aging reports and follow up on late payments.
• Assist with month-close processes.

Contract Paperwork and Management:

• Assist project managers to prepare, review, and manage contract paperwork for projects.
• Manage and coordinate timely project closeout with project manager, subcontractors, suppliers, and owners.
• Work with Office Manager to complete all prevailing wage reporting and maintain compliance throughout the project.

Office Administration:

• Greet visitors and clients in a professional and friendly manner.
• Sort mail, receive packages and manage the front office.
• Order office supplies and maintain inventory.
• Maintain and organize physical and digital files and records, including project files, contracts, and financial documents.
• Keep kitchen and shared office areas clean and tidy.

General Support:

• Assist with various administrative tasks as needed to support the office and production team.
• Collaborate with other team members to ensure efficient operation of the business.
• Handle confidential information with discretion and professionalism.

Qualifications:

• Proven experience as an office administrator, bookkeeper, or a similar role, preferably in construction or a related industry.
• Proficiency in accounting software and MS Office Suite.
• Strong understanding of accounting principles and practices.
• Excellent organizational and time management skills.
• Attention to detail and accuracy in data entry and record-keeping.
• Ability to work independently and prioritize tasks effectively.
• Excellent communication and interpersonal skills.

Preferred Skills:

• Experience with construction contract management processes is highly desirable.
• Experience with and knowledge of prevailing wage compliance and processes.
• In-depth knowledge of OneDrive, Excel, and general computer/IT support.
• Experience with Foundation Accounting Software for construction is a plus.

What We Offer:

• Health, dental, and vision insurance.
• Retirement plan with company match.
• Paid time off and holidays.
• A supportive and collaborative work environment.
• Opportunity for annual bonus.

Join our team and become an integral part of our family-owned construction company. If you're passionate about numbers, thrive in a dynamic environment, and enjoy contributing to the success of a growing business, we'd love to hear from you!

Outdoor Enterprise is a Equal Opportunity Employer and Drug Free Workplace.