PE Systems has an exciting opportunity for an Administrative Supportsupporting the Dayton Office and Programs in Dayton, OH. The idea candidate will have experience with overseeing all administrative functions within the Division to ensure a productive and inviting office environment for Senior Executives, Business Operations Staff, and Visitors. Additionally, the position involves providing administrative support to programs within PE Systems.

PE Systems values its employees and strives to create a positive work environment. Offering generous PTO and holidays, along with great benefits and pay, with a commitment to supporting and rewarding their team members. This contributes to our strong sense of camaraderie and satisfaction among employees, fostering a productive and motivated workforce. 

 Voted Best Places to Work in Dayton!

 ADMINISTRATIVE SUPPORT FOR DAYTON OFFICE:

• Manage secretarial duties, including but not limited to answering phones, greeting visitors, ordering gifts, maintaining a presentable reception, conference rooms and kitchen areas, and overseeing sign-in procedures.
• Handle incoming and outgoing mail, as well as package preparation for shipments.
• Maintain oversight of office keys and access cards.
• Procure and maintain the inventory of office supplies, equipment, and business cards for staff.
• Coordinate and prepare meeting spaces for Divisional staff, ensuring readiness for guest arrivals.
• Schedule and conference room bookings, providing technical assistance for setup, as needed.
• Assist with electronic document filing and records maintenance.
• Organize and schedule training sessions for senior staff members.
• Support marketing endeavors by managing media subscriptions and distributing significant articles.
• Maintain current and engaging content on various social media platforms.
• Manage the planning and coordination of all company events.
• Offer administrative support during the proposal process as required.
• Liaise with building management regarding maintenance issues.
• Foster and sustain professional relationships with colleagues and clients.
• Carry out other duties as may be assigned or requested.

ADMINISTRATIVE SUPPORT FOR PROGRAMS:

• Support in preparing correspondence, briefing materials, and other documentation for program managers as requested. 
• Monitor and coordinate travel arrangements, including notifying the customer as required.
• Support annual training by tracking progress and issuing reminders to ensure adherence to company policies.

QUALIFICATIONS:

Education/Certifications/Experience/Skills:

• Must have a minimum of a high school diploma.
• Must have two years of administrative and/or project assistant experience.
• Must be proficient in the use of Microsoft Office Applications (Outlook, Word, Excel) and other standard (Customer specified) applications.
• Must be able to transport self to various facility sites, as required. IF using own motor vehicle, must possess a valid driver's license and proof of insurance.

PE Systems, Inc. is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for Employment without regard to race/ethnicity, color, religion, sex, nation origin, ancestry, age, sexual orientation, gender identity, genetic information, marital status and disability (including physical or mental disability as well as pregnancy) veteran status or any other status protected by the Federal, State or local law.

PR 2708

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