The Administrative Assistant, Practice-Based Initiatives provides daily administrative support to the Director, Practice-Based Initiatives, supporting the programs and activities of the department, and assigned committees and members. To be successful in this role, candidates should be well-organized and tech savvy, and have great time management skills, with the ability to manage multiple projects and deadlines.

Following the probationary period, this is a hybrid work arrangement with 40% on-site at our Chapter headquarter office in King of Prussia, PA, and 60% remote from home.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Provide day-to-day support to the Director of Practice-Based Initiatives, to facilitate the efficient functioning of the department, supporting a variety of projects. Tasks include, but are not limited to:

• Maintain and support social media channels and posts and communication related to PA Medical Home Program, quality improvement and/or other emerging projects and public health related topics.
• Design lay out and manage distribution for quarterly newsletter for PA Medical Home Program. Incorporate comments/edits, finalize newsletter, and manage distribution and uploading to program/project websites.
• Support program/project needs, such as website management, building toolkits and resources, and supporting outreach efforts as needed.
• Provide effective coordination and support all aspects of program-related meetings and conferences (e.g., CYSHCN Committee meetings, webinars, task force meetings, special meetings, quality improvement work, etc.).
• Provide administrative support for the PA AAP CYSHCN Committee, including meeting preparation, drafting minutes, staffing/tech support for meetings/calls, follow-up as needed and maintenance of all such records.
• Assist in survey development and creation for data collection efforts.
• Maintain and work on data projects and analysis with the PA Medical Home Program research team, and other projects as assigned by the Director of Practice-Based Initiatives.
• Provide support for financial operations as needed, assisting with invoices, reports, etc., as assigned.
• Assist with other miscellaneous tasks as assigned.

EDUCATION/EXPERIENCE/ESSENTIAL SKILLS:

• Bachelor’s Degree. Experience in public health, health administration or related field preferred;
• Must have proficient skills with MS Office programs/software and data entry/management.
• Experience with web-based meeting platforms and graphic design software is a plus.
• Detailed multi-tasker with strong organizational and planning skills.
• Excellent written, oral, web, and social media communication skills to interact effectively and diplomatically with medical professionals and a wide variety of community partners.
• Must be a confident communicator.
• Valid driver’s license, proof of auto insurance and access to a reliable vehicle is required for occasional travel in Pennsylvania.
• Ability to work occasional evenings for webinars or meetings.

Job Type: Full-time

Pay: $42,000.00 - $45,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Education:

• Bachelor's (Required)

Work Location: Hybrid remote in King of Prussia, PA 19406