Administrative Coordinator- Construction/ Scaffolding

Full Job Description

Position: Administrative Coordinator

Company: Pacific Scaffold Co, Inc.

Job Type: Full-time

Compensation: $30-$35 per hour depending on experience.

Location: Remote with occasional in-person meetings in Oakland

Start Date: Open immediately

About the Role:

We are seeking a detail-oriented and proactive Administrative Coordinator to join our team. In this role, you will be the first point of contact for our clients, handling phone calls, drafting proposals, and scheduling meetings. You will play a crucial role in ensuring the smooth operation of our workflow and maintaining high client satisfaction.

Who You Are:

• Client-Centric: You are dedicated to providing outstanding customer service, ensuring every client interaction is handled professionally and leaves a lasting positive impression.
• Organized Communicator: You excel at organization and ensuring timely follow-through with clients. Clear and effective communication is your strong suit.
• Scheduling Enthusiast: You enjoy managing a calendar, ensuring meetings are efficiently arranged and effectively communicated to all parties involved.
• Tech-Savvy: You are proficient in Microsoft Office and comfortable navigating other software tools to enhance workflow.
• Autonomous Worker: You thrive in an autonomous work environment but are also ready to contribute ideas and support your colleagues to improve company culture and productivity.

Responsibilities:

• Serve as the first point of contact for incoming calls and client correspondence.
• Deliver exceptional customer service throughout the project journey.
• Manage and coordinate new job start-up estimates and project proposals.
• Schedule estimate meetings and communicate with clients regarding their project needs.
• Collaborate with both field team members and management to ensure effective communication.
• Provide general administrative assistance to management to support operational excellence.
• Manage administrative tasks related to clients and vendors.

Qualifications:

• Experience in construction administration.
• Fluency in English.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office (and other construction software tools)

About Pacific Scaffold Co, Inc.:

Pacific Scaffold Co, Inc. has been a leader in the Bay Area construction industry for over 50 years. Our mission, “Safe Scaffold and Excellent Service,” is integrated into every aspect of our operation, ensuring the best client experience.

Job Type: Full-time

Pay: $30.00 - $35.00 per hour

Experience:

• Customer service: 1 year (Preferred)

Ability to Commute:

• Oakland, CA 94607 (Preferred)

Ability to Relocate:

• Oakland, CA 94607: Relocate before starting work (Preferred)

Work Location: Hybrid remote in Oakland, CA 94607