Who We Are 

We are a firm that values and respects our staff, fosters an environment that encourages learning and growth, and is committed to the success of our clients. 

At PAE, we like to think of ourselves as a little bit different from most engineering firms. Here’s why: 

• We care intensely about envisioning and creating sustainable building systems and work every day to break new ground in the world of sustainable design. 
• We have a close affinity to the visions of the architects we work with; we understand the need for beauty as well as practicality. 
• We value creativity as much as we value precision. 
• We understand that the visionary people we want to hire need to experience the world in order to change the world, and we work hard to support that need. 

What You'll Do

The Business Project Administrator plays a crucial role in our organization, leading the implementation of our 5-year strategic plan and streamlining project coordination across business groups to ensure alignment with our long-term objectives across the firm.

• Lead the development and execution of project plans that support the organization's strategic goals, ensuring projects are delivered on time, within scope, and on budget
• Serve as a key liaison between project teams, business units, and stakeholders, facilitating communication and collaboration
• Employ modern project management methodologies and tools to oversee the project portfolio, enhancing efficiency and effectiveness
• Analyze project outcomes, identifying lessons learned and implementing improvements for future initiatives
• Develop project information and materials, including forms, charters, meeting minutes, reports, presentations, plans, and schedules
• Provide regular project status updates, including recommendations for corrective action, to teams and stakeholders to ensure timely decisions regarding scope, timeline, and resource management
• Champion innovation by identifying and implementing new project management tools and practices

What You Bring

• Experience with modern project management tools and technologies, particularly Microsoft Project for the web
• Foundational knowledge and experience with various project management methodologies (Waterfall, Scrum, Agile, etc.)
• Experience defining, drafting, disseminating, and curating project, policy, and procedural documentation
• Experience with office productivity tools such as Excel, PowerPoint, Word, Adobe Acrobat, etc.
• Experience with document/content management systems such as SharePoint.
• Previous success coordinating regionally distributed teams
• Strong prioritization and written communication skills
• Experience developing and delivering reports for managers and executive stakeholders
• Superior attention to detail and organizational skills
• Qualifications:
• Bachelor’s degree in Business, Project Management, or related field, with a preference for additional certifications (PMI, Agile)
• 5 years overall experience, with 3 years of experience as a project manager or project coordinator, with a proven track record of leading strategic initiatives
• Location: This is a hybrid position based in Portland, Oregon

What We Offer 

• Hiring Base Salary Range: $68,500 - $91,000annual
  • This position is eligible for time and a half overtime pay 

The base salary is one component of PAE’s competitive compensation package for employees. We take into consideration a variety of factors including but not limited to skills, abilities, experience, education, credentials, internal equity and geographic location in determining exact salary offered. At PAE, roles are eligible for additional rewards, including salary increases and annual bonuses based on individual performance. The above range represents PAE's good faith and reasonable estimate of the range of possible compensation at the time of posting. 

In addition, PAE offers a comprehensive benefits package which includes the following: 

• Performance Bonus 
• Employer paid health insurance (medical, dental, vision) 
• 401k account contribution 
• Professional development reimbursements including state registration and professional association dues 
• Commuter benefit 
• Cell phone stipend 
• Life insurance and disability benefits 
• Employee Assistance Program 
• Paid time off for sick leave, family leave, community service, holidays and vacation- work hard and take time off when you need it. 
• To learn more about our comprehensive benefits package, visit https://www.pae-engineers.com/careers/benefits. This information is provided per the Equal Pay Act. 

Our commitment to pay equity 

PAE is a JUST label certified company; we demonstrate JUST label requirements within pay equity. Pay scales should meet or exceed applicable legislated wage requirements and industry standards and compensate, on the same basis, all individuals performing the same or similar work and work of equal value. We are committed to the principle of pay equity – paying employees equitably for substantially similar work. To learn more about pay equity and our commitments to equitable business practices, you may view our JUST label certification here: https://just.living-future.org/s/organizations/20-organizations/pae

To find out more visit our website: https://www.pae-engineers.com/values 

What We’re Made Of 

Established in 1967 and stretching across five offices on the West Coast, PAE provides services in mechanical, electrical, and plumbing engineering, building performance analysis, technology design, and lighting design (LUMA). We work with clients to design the nation’s highest performing and most regenerative built environments that keep people comfortable, healthy, and productive inside while restoring the natural world outside. We employ an integrated and responsive approach to project design that balances the environmental, economic, and social goals of every client we work with. 

Our portfolio includes over 100 LEED Platinum projects as well as dozens of projects that have either achieved or are pursuing the Living Building Challenge, Passive House, Architecture 2030, Carbon Neutral, Net Zero Energy, and Net Zero Water. 

Fine Print 

Please note that resumes received from third party recruiters or agencies will not be accepted unless requested directly by PAE Talent Acquisition and with a prior signed fee agreement. If candidates without a previously signed recruiter fee agreement are submitted, PAE reserves the right to engage with and hire those candidate(s) without any obligation financial or otherwise to the recruiter or agency.

In order to provide equal employment and advancement opportunities to all individuals, employment decisions at PAE will be based on merit, qualifications and abilities. PAE does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender (sex), national origin, age, veteran status, sexual orientation, gender identity, physical characteristics historically associated with race, disability, genetic information or any other characteristic protected by applicable law. 

PAE will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship. This policy governs all aspects of employment including: selection, job assignment, compensation, discipline, termination and access to benefits and training. 

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