Company overview:

PAINTech is a dynamic and rapidly growing organization dedicated to offering large-scale capabilities with a small business flavor. We are attentive, personal, and relational, creating great relationships and supporting not only our clients, but also our local community and neighborhoods. We pride ourselves on delivering high-quality projects that exceed client expectations. As we continue to expand, we are seeking a proactive and detail-oriented Project Coordinator to join our team and support the successful execution of our projects.

Job Description

PAINTech is looking for a dynamic, bilingual individual to join our family as a Sales and Office Administrator. In[EP1] this role, you will play a crucial role in ensuring the smooth and efficient operation of the office environment and support our Sales and Operations teams. You will be responsible for managing administrative tasks, supporting staff and facilitating communication within the organization. The ideal candidate will be a great multitasker and problem solver, as well as self-motivated and trustworthy.

Key Responsibilities

Office Administration:

• Greet and tends to guests
• Facilitates and distributes all outgoing and incoming mail and package
• Schedule appointments, meetings, conferences and coordinate logistical details.
• Prepare documents, reports, presentations, agendas and other materials as needed.
• Ensures employees receive the necessary items on their first day of employment.
• Assist General Manager with small projects and tasks.
• Works with other departments to complete special projects or tasks.
• Liasson for insurance issues.
• Orders weekly lunches for office staff.
• Organizing birthday celebrations (such as picking up cakes, decorations, and more)

Facility Administration:

• Organizes janitorial/maintenance as needed.
• Purchasing of office supplies
• Schedules repairs and maintenance as needed.
• Oversee office supply inventory and reordering as necessary.
• Keep track of certification and inspection to guarantee everything is up to code.

Accounting Support:

• Assist with expense tracking.
• Help processing and tracking some invoicing, reimbursements, and other financial transactions.
• Maintain record of expenditures and reconcile accounts as needed.
• Scanning and filing receipts and invoices.
• Job Set Up Process
• AP Processing
• AR Phone Calls

Human Resources Support:

• Assist with receiving applications and new hire paperwork.
• Answers questions and help employees/applicants as needed.
• Assist HR with onboarding of employees in Southeast Division
• Support HR initiatives such as employee training and development programs.

Qualifications

• At least two (2) years of Office Administration experience.
• Bilingual (Spanish) required.
• High school diploma required; Associates or Bachelors preferred.
• Proficiency in computer software.
• Strong attention to detail.
• Excellent communication and interpersonal skills.
• Ability to prioritize tasks and work both independently and in a group environment.
• Ability to multitask.
• Strong time management and organizational skills.

Job Details

• Full-time, in office. Working hours can be arranged.
• Occasional overtime required.
• Benefits provided: Health insurance with company contribution; ability to add Vision and Dental Insurance. 401k with company match. Long Term Disability Insurance. Life Insurance. Accidental Death and Dismemberment Insurance. PTO and six (6) paid holidays.
• Pay range: $50,000-$60,000 a year

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Application Question(s):

• Are you Bilingual (Spanish)?

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 1 year (Preferred)

Ability to Commute:

• Baltimore, MD 21205 (Required)

Ability to Relocate:

• Baltimore, MD 21205: Relocate before starting work (Required)

Work Location: In person