Associate, Project Delivery, Data.FI

About Palladium:

Palladium is a global company working to design, develop and deliver positive impact on the lives and livelihoods of people around the globe; broaden access to health, water, power, and infrastructure; build enduring, sustainable, and transformative institutions and market systems to address global challenges; and conserve the natural world. We operate in over 90 countries and have a workforce of 4,000 talented, motivated, and diverse staff of all religions, races, languages, and gender identities.

This Opportunity:

Palladium has three portfolios that strengthen and harness digital and data ecosystems to accelerate development investments and outcomes: 1- Information Systems, 2- Monitoring, Evaluation, Learning and Analytics and 3- Digital Solutions and Transformation.

Palladium is currently seeking an Associate, Project Delivery to support implementation of the Translating Data for Implementation (Data.FI) award. Data.FI is a five-year global project funded by the U.S. Agency for International Development (USAID) to support the HIV and COVID-19 response. Data.FI partners with programs to accelerate and sustain access to high-quality data to expedite HIV and COVID-19 epidemic control and maintenance. By improving global, regional, national, and community/local in-depth analyses of HIV and COVID-19 epidemiologic and programmatic data, Data.FI expedites program achievements to improve client services and attain and sustain control of the epidemics. Data.FI supports host country governments to enhance existing health information systems (HIS), informing management responses to gaps in programming and sustaining impact by supporting local partner transition.

The Associate, Project Delivery serves as part of the Project Management Unit (PMU) that is responsible for the management and delivery of a specific activity buy-ins. The Associate position supports the management of effective and efficient financial and compliance activities to deliver work in accordance with contractual obligations, company policies, local country settings, and client rules and regulations. The Associate, Project Delivery, is a valued member of the team completing a variety of tasks that are critical to high-quality project management.

Location and Compensation:

The position is based in Palladium's Washington D.C. Office.

For our prospective employees in the United States, please note that the full-time equivalent annual base salary for this position is expected to range from $57,000 - $65,000, and successful candidates may also be eligible for additional, variable incentive compensation dependent on the role. For part-time employees, the salary will be prorated based on the actual number of hours worked.

Please be advised that a final salary offer will be based on various factors, including but not limited to your qualifications, education, experience, skills, seniority, performance, and Palladium's business or organizational needs.

If you have any questions or concerns regarding the compensation for this position, please do not hesitate to reach out to us. We value your interest in our company and appreciate the opportunity to discuss this opportunity with you.

You and Your Career:

If you are a problem-solver, collaborator, and doer, and you have expertise in verbal/written communication, organization, and attention to detail, we are interested in hearing from you.

We are a learning organization and provide growth opportunities from the start. We pride ourselves on giving you the freedom, resources, and guidance to chart a fulfilling career!

Reporting and Supervision:

* This position will report to Manager, Project Delivery, Data.FI

* Internally the role will be required to liaise closely with other staff of the Data.FI Project, including the project delivery team, corporate business services team, Process Excellence Hub, innovative finance/economic growth subject matter experts, and other units within the Americas Regional Business Partnership

* Externally the role will liaise with clients, in-country Palladium staff and stakeholders, subcontractors, grantees, and suppliers

* The role carries a degree of autonomy with appropriate consultation

Primary Duties and Responsibilities:

Project Management

* Learn to review procurements, budgets, reports, and other documents to ensure compliance with relevant policies and procedures; may conduct spot checks on processes and internal controls including reviewing asset management procedures and updated asset registers for each project, as assigned

* Support development of project subcontractor and grants management procedures compliant with both internal policies and procedures, and client rules and regulations

* Support development of partner and vendor agreements, work orders and modifications

* Assist with internal PMU administration, including drafting weekly meeting agendas, taking notes for distribution, tracking tasks, maintaining calendars and deadline reminders

* Work towards anticipating project needs and providing compliant, flexible recommendations on processes, or assigned responsibilities, such as suggesting adequate timelines for reviews and coordination between HQ and field offices, proactively handling PMU administrative tasks, etc.

* Learn and contribute to training of project staff on company policies, procedures, and guidelines and client rules and regulations (covering for example: security, occupational health and safety, risk management, planning, human resource management, monitoring, reporting, finance, procurement, logistics, IT, communications, audit support and all other such implementation matters)

Contract and Client Relationship Management

* Provide inputs and support to other PMU members on any client communication or reporting needs

* Support project advocacy with internal and external stakeholders

Financial Management

* Support ensuring the project financial calendar is adhered to

* Support development of project budgets

* Support monthly monitoring of all expenditures against budgets, supports monthly project forecasting

* Help coordinate partner and vendors and processes work orders and invoices

* Assist with internal financial reporting and tasks including monthly accruals, reviewing partner and vendor invoices and adheres to all PMU calendar deadlines

Human Resource Management and Recruitment

* Coordinate input and support from HR for recruitment and contracting expatriate, TCN, and other personnel as needed

* Coordinate project staff and consultant recruitment and due diligence (i.e., posting job descriptions, due diligence, compliance spot checks, biodata verification, record retention, and contract preparation and onboarding)

Essential Criteria:

* Works with respect and dignity for all colleagues and contributes to a cooperative team working environment

* Basic understanding of management including organizational skills and attention to detail

* Excellent written and verbal communication skills

* Financial acumen and the ability to interpret and analyze financial reports

* Sound problem solving and decision-making skills

* Ability to travel and work in developing countries for extended periods of time if needed

* Ability to work both independently and as a part of a team when required

* Excellent English language communication skills

Desirable Criteria:

* Experience working in the international development sector

* Prior experience with USAID contracts and cooperative agreements is helpful

Equity, Diversity & Inclusion - Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity and expression, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.

Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual or for any other circumstance, please email our team at accessibility@thepalladiumgroup.com and we will be in touch to discuss.

Safeguarding - We define Safeguarding as "the preventative action taken by Palladium to protect our people, clients and the communities we work with from harm". We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse. All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process.