Human Resources Coordinator, Full Time

JOB SUMMARY:

Provides administrative assistance and support to the Hospital and Human Resources Department in all related functions to include new hire orientation, HR file management, scheduling meetings, management of agency personnel, vendor interaction, HR communications, support department with cross-functional needs, employment verification requests, and answering incoming calls in a prompt and courteous professional manner.

This position requires flexibility, adaptability, and confidentiality in all aspects of the job. Ability to assist all employees, department Directors and visitors in a respectful manner according to hospital policy. Performs all duties and conducts inter-personal relationships in a manner designed to project a positive and harmonious image of the department and the hospital. Provides overall HR support, answering employee questions related to policies, benefits, and payroll matters.

KEY RESPONSIBILITIES:

• Greets and routes applicants, employees, and visitors of the Human Resources department.
• Answers and routes incoming telephone calls to the Human Resources department. Taking accurate messages and routing them to the appropriate party.
• Retrieves and distributes mail and facsimiles.
• Maintains common work areas (workstation, copier, ID machine and supply closets) clean and organized.
• Monitors key office supplies and ensures to notify HR Manager to order the required items maintaining the par levels.
• Maintains file room neat and organized. Retrieves terminated files for outside storage.
• Maintains ID badges for new employees and contractors.
• Ensures lobby area is open and closed in accordance with the Human Resources department hours of operation. Maintains current required legal posters in lobby areas.
• Arranges General Orientation schedules and all required items.
• Responsible for communicating and coordinating with Facilitators, Environmental and Food and Nutrition staff the day before General Orientation to ensure everything is ready.
• Responsible for developing and maintaining a good working relationship with co-workers of all levels.
• Assist HR Generalists as requested.

REQUIRED KNOWLEDGE & SKILLS:

• Excellent communication and interpersonal skills.
• Excellent consultative and coaching skills.
• Ability to work independently and handle multiple priorities within a high-pressure environment.

EDUCATION/EXPERIENCE/LICENSURE/TECHNICAL/OTHER:

• Education: bachelor's degree.
• Experience (Type & Length): 2-3 years of HR experience.
• Software/Hardware: MS Office Suite, Kronos