Job Description Overview

The Discipleship Team Coordinator provides administrative and project support to the Pastor of Discipleship, to create opportunities for the Pantano community to experience spiritual transformation.

Primary Responsibilities

Pastor Support

• Calendar Management
  • Scheduling appointments, meetings, and events for the pastor.
  • Reminding the pastor of upcoming commitments and deadlines.
  • Assisting the pastor in managing their daily schedule and prioritizing tasks.
• Communication Management
  • Handling phone calls, emails, and other forms of communication on behalf of the pastor.
  • Maintaining an organized system for incoming and outgoing correspondence.
• Meeting Support
  • Coordinating and scheduling meetings for the pastor.
  • Taking minutes during meetings and distributing them as necessary.
• Research and Preparation
  • Conducting research and gathering information as requested by the pastor.
  • Assisting in the preparation of documents, communication, or other materials.
• Other Duties as assigned, including:
  • Planning and booking travel arrangements for the pastor, including flights, accommodations, and transportation.
  • Assisting with memorials assigned to the pastor.
  • Managing office supplies and ordering new ones as needed.
  • Assisting with basic troubleshooting of computer equipment and digital tools or coordinating with IT support when needed.

Team Support

• Execute administrative and office needs and reports for the Discipleship Team
• Organize all administrative needs for Pantano Care, Life and Interest Groups
• Organize all administrative needs for Rooted Groups
• Attend team meetings, take notes, and do follow-ups, as requested or needed
• Receive, process, and follow up on requests for any services or programs provided by the team
• Coordinate details for events hosted by the team, including advertisement, room reservations, registrations, materials, and communication with teachers/facilitators
• Create printed materials for advertisement and informational purposes for programs, services, and content under Discipleship Ministries
• Serve as the Memorial Team Coordinator, arranging services between the families, Pastor and Pantano team

Other Duties

• Attend weekly 1:1, team and staff meetings
• Adhere to all church policies and procedures
• Prepare needed reports and correspondence
• Prepare monthly credit card expense reports for team members
• Prepare purchase orders and check requests as needed
• Work assigned duties during All Hands On Deck events such as Christmas and Easter services
• Other duties as assigned