Job Summary

The Production Administrative Assistant performs administrative duties on a daily part time basis that may require considerable experience, skill and knowledge of organization policies and practices for the production team in Support Services.

Duties and Responsibilities

Processes a variety of applications, employment, enrollment, pay change, informational and other confidential forms.

Assist in the development of materials, multimedia visual aids, and communications.

Research, develop and maintain numerous databases / reports for departmental team members, which create timely and efficient workflow.

Maintain records and prepare reports to evaluate effectiveness and performance of department programs.

Constantly monitors needs of department to react and respond proactively.

Manage miscellaneous files or projects such as personnel, training, expense reporting, budgets, etc.

Facilitate and coordinate communications between groups.

Provide secretarial / administrative support for the department director or other members of the department. Assist with mailings, copying, filing, faxing and other administrative duties.

Screens telephone calls, e-mails and appointments daily. Receives and directs visitors as needed. May resolve routine inquiries.

Schedule and maintain calendar of appointments, meetings and travel itineraries and coordinate related arrangements. May act as liaison while supervisory is out of office or traveling.

Sort, open, and distribute mail and faxes.

Order and monitor office supplies.

Last updated : 2024-05-08