Overview

The Project Specialist will provide administrative support within the Finance department, focusing on maintaining project details for billing purposes.

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Responsibilities

• Update advanced billing terms as needed.
• Run basic reports to extract pertinent project information.
• Interact with administrative assistants to resolve basic project setup issues.
• Inactivate or reactivate projects according to department procedures.
• Proactively query data to ensure accuracy.
• Process split proposals and revised ASR’s and proposals.
• Apply critical thinking skills to the problem-solving process.
• Maintain accurate records of project details and ensure correct data entry.
• Uphold project management methods, standards, and procedures.
• Manage project setup forms in Deltek Vantagepoint.
• Work closely with stakeholders to track project updates.
• Ensure projects adhere to frameworks and maintain all necessary documentation.
• Communicate effectively with administrative assistants and project managers to gather necessary project information.
• Manage multiple projects simultaneously to ensure that they stay on schedule.
• Perform other duties as assigned.

Qualifications

• Associate’s Degree in Accounting or 3 years of experience in accounting/billing processes with some college course work completed in accounting.
• Basic knowledge of project structures and contracts.
• Strong attention to detail and ability to work independently to produce accurate and thorough work.
• Ability to manage high volumes of work while meeting tight deadlines and adapting to changing priorities.
• Proven ability to develop and maintain professional relationships with employees at all levels.
• Must be available to work Monday through Friday, 8 am to 5 pm, with occasional overtime as needed or requested.

Preferred Qualifications

• Working knowledge of Deltek Vantagepoint.

All qualified applicants for Pape-Dawson Engineers will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.