Park City Municipal Corporation

Job Description

JOB SUMMARY:

The Transit Administrative Assistant provides administrative support across the Transit department. Assists Transit team with daily administrative needs. Provides customer service and sources of information for questions amongst the department staff. Ensures compliance records are maintained in accordance with company policy.

TYPICAL DUTIES: 

• Administrator of file conversion to digital repository following city retention guidelines.
• Schedules and attends meetings as necessary for Transit Management.
• Assists with accounts payables as needed.
• Makes events, travel, and catering arrangements for the team.
• Assist in the purchasing, cataloguing, and distribution of department uniforms.
• Purchases necessary items for office and employee dorms.
• Assists in purchasing and cataloguing first aid and safety equipment.
• Performs organizational tasks as needed.
• Prepares reports related to system services, costs, payroll, work hours, miles logged, expenditures, fuel use, maintenance, overall progress, etc. as requested. 

MINIMUM QUALIFICATIONS: 

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to work well under deadlines and pressure.
• Strong analytical and problem-solving skills.
• Proficient with Microsoft Office Suite including Excel or related software.

PREFERRED QUALIFICATIONS:

• Associates degree (or equivalent experience) in business, office management, or related field.
• Bi-lingual in English and Spanish.

WORKING CONDITIONS:

• Job primarily performed in an office setting
• Occasional non-traditional working hours which may include rotating on-call, evenings, weekends, and holidays.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required by personnel so classified. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.