Key Responsibilities:

Errand Running: Perform personal and business errands, such as picking up papers, contracts, dry cleaning, grocery shopping, and handling other miscellaneous tasks.

Event Planning and Coordination: Plan, organize, and oversee events and gatherings. This includes managing logistics, coordinating with caterers, florists, and other vendors, and ensuring events run smoothly according to the employer’s preferences. Assist in planning, organizing, and executing business-related events, meetings, and appointments, handling all logistics and RSVPs.

Scheduling and Calendar Management: Manage the owner’s calendar, schedule appointments, and provide reminders for upcoming events and deadlines in connection with his executive assistant. Ensure smooth daily operations by coordinating schedules for both business and household activities.

Household Coordination: Coordinate, assist, and supervise household, including cleaners, gardeners, and other service providers. Schedule and coordinate duties to ensure seamless daily operations, and conduct regular reviews of services to maintain high standards.

Maintenance: Assist in overseeing the maintenance and repair, including vehicles, computers, appliances, plumbing, electrical systems, and landscaping. Coordinate with external service providers and contractors for specialized tasks, and ensure the property is always well-maintained and clean.

Inventory and Supplies Management: Keep track of inventories, such as paper, ink, linens, pantry items, and cleaning supplies. Ensure all necessary supplies are stocked and available when needed. Manage wardrobe and clothing care, including organizing, cleaning, and arranging for repairs or tailoring.

Travel Coordination: Assist in managing the logistics of packing and preparing for trips, including coordinating any necessary security or services when the employer is away.

Communication and Coordination : Act as a liaison between the employer and various stakeholders, including clients, vendors, household staff, and external service providers, ensuring smooth and professional interactions. Communicate the employer’s preferences and keep them informed of any household issues, maintenance needs, or staff concerns.

Crisis Management: Handle emergencies or unexpected situations promptly and efficiently.

Miscellaneous Tasks: Assist with additional tasks and projects as required, demonstrating flexibility and a proactive approach.

Qualifications:

Experience: Previous experience as a personal assistant, house manager, or in a similar administrative role is preferred but not required.

Skills: Strong organizational and multitasking abilities; excellent communication skills; proficiency with office software and technology; ability to manage and coordinate household staff.

Attributes: Discreet, reliable, and able to maintain confidentiality; proactive and able to work independently with minimal supervision.

Flexibility: Available to work part-time hours with flexibility to accommodate varying schedules and occasional after-hours or weekend work.

Working Hours: 20 to 25 hours per week, specific hours and days can be discussed based on mutual availability.