Reporting to the Finance Ops Manager, the billing specialist is responsible to undertake a variety of financial and non-financial tasks in order to help guarantee the company’s revenue. This position handles the timely preparation and processing of bills and customer invoices. The position interfaces with several internal groups, including Finance, Treasury, Operations, and Customer service. The position is evolving, some level of data analysis and ad-hoc reporting is expected.

Tropic Oil is part of Parkland USA and the Parkland Corporation family of brands. Parkland is an independent supplier and marketer of fuel and petroleum products and a leading convenience store operator. We power a growing family of locally known brands and our team members serve retail, commercial, and wholesale customers across the United States, Canada, the Caribbean region and the Americas. As Parklanders our purpose is energizing people and business to get them where they want to go. We’re a passionate team of down-to-earth achievers, committed to getting our customers, colleagues and communities further, faster.

Position Title: Billing Specialist 

Location: 9675 NW 117th Avenue, Suite 405, Miami, Florida 33178

Position Summary: The Billing Specialist is responsible for preparation of bills and invoices, the calculation of sales tickets and charge slips, and verification of billing with accounts receivable ledger. Processes changes in information system to support accurate and efficient billing process and financial close.

Key Responsibilities:

• Generates and sends out inventory information to each branch for weekly ordering. Process orders received from other branches.
• Generates electronic billings in electronic billing system.
• Ensure accurate electronic billings are sent to customer on a timely basis.
• Troubleshoot billing issues with customers and suppliers.
• Retain billing information in an organized for quick audit selections.
• Data Analysis & Ad-hoc reporting.
• Manage credit and rebill process for efficient billing.
• Help with month-end closing process to ensure all monthly bills have been processed.
• Participating in general staff meetings, other internal meetings, and serving on committees as may be applicable to department functions, organizational development or as directed by the Office Manager.
• Provide Support to Accounts Receivable and Accounts Payable team for billing related issues.
• Reviews and assesses department processes and procedures. Analyze job functions for optimum efficiency and develop new work processes as necessary.
• Employee is expected to set priorities and meet deadlines. Employee is responsible for planning and carrying out assignments, resolving conflicts that arise, informing and coordinating with others as expected. Employee is accountable for ensuring the technical accuracy of their work and maintaining good working relations, both internal and external to SPF Energy. Self-direction and motivation are also expected.
• Must meet performance expectations. Must complete all duties as assigned.

Qualifications and Skills:

• College Degree (Business Related)
• years of business-related experience
• Must possess strong analytical skills and accurate data entry skills
• Ability to work under pressure
• Excellent customer service skills
• Excel in team environment
• Strong communication (oral & written), presentation & listening skills
• Technical proficiency with MS applications (Outlook, Excel) and other computer software (Internet, POS Systems, etc.)
• Demonstrated ability to multi-task in a fast-paced environment and maintain confidentiality
• Strong planning & organizing

We Offer:

• Medical with a great wellness program that includes up to $2200 per year in HSA contributions, Dental, Vision, Company paid life insurance, LTD, STD
• 401k with generous company match;
• Paid maternity/paternity leave;
• Paid time off;
• Great working environment!

We thank all candidates in advance for their interest, however only those being considered will be contacted.

Parkland USA is an Equal Employment Opportunity Employer.

Parkland USA is committed to equal employment opportunity for all persons. All employment decisions at Parkland USA are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. It is the policy of Parkland USA to provide Equal Opportunity Employment to all qualified disabled veterans, individuals with disabilities, and protected veterans who are employees or applicants for employment.