Accounting Technician – Accounts Payable

Location: Parkrose School District Office

Hourly Rate: $18.78- $24.71 DOE; Job Classification M, PLUS, employer-paid retirement, and generous benefits package
Hours: 40 hours per week

Days: 230 days per year (based on a full work calendar year)
Deadline: Open Until Filled; Applications received by June 18, 2024, will receive first consideration

Overview:

The job of “Accounting Technician”, is done for the purpose/s of providing under supervision, support to accounting functions; complying with district financial obligations; providing financial information/instructions and/or support to other personnel and providing financial services and processing assigned financial functions on a timely basis.

Job Requirements:

• 2 years administrative assistant experience preferred
• Prior job-related experience, including administrative assistant experience, office management, administration and record-keeping.
• High School diploma or equivalent. Associate's degree in Accounting, Finance, Business Administration or related field preferred.

Skills, Knowledge and/or Abilities Required:

Skills to operate standard office equipment including use of computer applications; use English in both written and verbal form, use correct spelling, grammar and punctuation. Possess initiative to solve problems and have strong organization skills. Demonstrate competence in the use of Microsoft Office including Word, Excel, and PowerPoint; the Internet and other web based software applications.

Knowledge of standard accounting requirements, appropriate laws, codes and regulations. Knowledge of rules and regulations related to assigned functions, basic budgeting, financial and statistical record keeping, and standard office equipment. Willingness to learn any software necessary to support business office functions.

Abilities to sit and work at a computer, stand, and walk for prolonged periods, provide direction to others and make independent judgments based on common sense. Produce accurate work in a sometimes stressful environment with frequent deadlines and interruptions while remaining focused, on task, and calm. Maintain accurate records, understand and carry out oral and written instructions. Significant physical abilities including balancing, stooping, reaching/handling/fingering, talking/hearing conversations, and other sounds (potential hazards), visual acuity/depth perception/visual accommodation.

License, Certifications, Bonding, and/or Testing Required:

• Criminal Justice Fingerprint Clearance (cost to the employee: $12.50 for fingerprints; $66.00 for criminal background check – one-time payroll deduction)
• Valid Drivers’ License and evidence of insurability
• Computer Skills Assessment

Preferred:

• Multilingual Preferred
• Experience working with diverse individuals preferred

Reports to: Supervisor of Accounting

Position Details

Essential Job Responsibilities:

• Coordinates and monitors chargeback systems including maintaining monthly billing of completed copying and printing requests.
• Coordinates processing of utility invoices and entry into utility manager software.
• Receipt and review of employee reimbursements and invoices as payment documentation, verification of addition, extensions and other calculations such as but not limited to retainage, discounts and mileage or meal per diems; coordination of required approvals; receipts, and reconciliation of vendor statements before payments are processed.
• Entry of verified invoices into the District’s enterprise resource planning system and scheduling invoices for payment in conformity with District policies and procedures.
• Prepares vouchers in the system for disbursement via check, EFT or ACH transfer and coordinates vendor payment documentation.
• Sorts, distributes, files and mails forms, purchase orders, accounting documents and correspondence.
• Complete year-end closure of outstanding purchase orders, set up vendor and purchase.
• Perform accounts receivable duties such as preparing customer invoices, sending billing reminders, and researching and resolving account discrepancies.
• Processing and recording accounts receivable transactions as well as generating reports for internal use.
• Complete annual filing of the District’s Form 1099 using the enterprise system, and quarterly filing of the District’s reports such as fuel tax and e-rate reimbursements order files for the new school year.
• Assist in processing District visa statements ensuring proper approvals, budget coding, and documentation provided.
• Assists Director of Business Services to insure compliance with legal guidelines are followed regarding business functions.
• Maintains the calendar and schedule of the Business Office to ensure priority of tasks, meetings, and external coordination and communication needs are met.
• Composes documents (e.g. correspondence, agendas, minutes, bulletins, reports, etc.) for the purpose of communicating information to school and district personnel, the public, state departments and officials, etc.
• Evaluates situations (ie. Involving other staff, students, parents, the public, etc. for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
• Informs personnel and/or vendors regarding required documentation and/or procedures for the purpose of conveying information necessary to complete transactions.
• Maintains various fiscal information, files and records (e.g. accounts payable, purchasing, payroll, contracts, etc.) for the purpose of providing an up-to-date reference and audit trail for compliance.
• Prepares documentation (i.e. invoices, correspondence, etc.) for the purpose of providing written support and/or conveying information and/or complying with fiscal requirements.
• Prepares written materials (i.e. spreadsheets, graphs, reports, etc.) for the purpose of conveying information regarding school and/or district activities.
• Processes documents and materials (i.e. schedules, agendas, mail, etc.) for the purpose of disseminating information to appropriate parties in an efficient and timely manner.
• Researches discrepancies of financial information and/or documentation (i.e. purchase orders, invoices, packing lists, etc.) for the purpose of ensuring accuracy and adherence to procedures prior to processing for action.
• Supports assigned administrative personnel for the purpose of coordinating meetings, providing assistance with their administrative functions.

Other Job Functions:

• Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.
• Participates in various meetings for the purpose of sharing information and/or improving skills/knowledge.

Parkrose School District affirms the diversity of our local communities including race, religion, national or ethnic origin, sexual orientation, and gender identity/expression. We welcome candidates who reflect our growing diversity and our values of creating an inclusive learning environment. We are particularly interested in applications from traditionally underrepresented groups in education.