Title: Admisntrativve Asssitant

Stauts: Temporarry

Rate of Pay: Based Upon Expereince

Supervision Received and Given:
The employee receives instructions from the Department Head(s). Courses of action, deadlines and priorities are
established by procedure, the supervisor and/or the employee, depending on the assignment. Routine duties are
initiated and completed by the employee without supervisory direction. Instructions to the employee may be
general or specific in nature. Complex problems or situations, not covered by instructions, are usually referred to
the supervisor for concurrence. The employee's work is reviewed occasionally for accuracy, completion, and
compliance with policies and procedures.
Employee has no supervisory responsibilities.
Guidelines:

The employee refers to Authority and HUD guidelines in performing work. These guidelines cover most job-
related situations, although the employee frequently is required to use independent judgment in making decisions.

If guidelines do not cover a situation, the employee consults the supervisor or makes a decision based on the
circumstances.

Duties and Responsibilities:
1. Coordinating staff meetings
2. Filing forms and documents
3. Conducting data entry
4. Covering reception desks when required
5. Taking and documenting minutes of meetings
6. Receiving, sorting and distributing mail
7. Photocopying and printing documents on behalf of colleagues
8. Providing general support to visitors
9. Handling sensitive information in a confidential manner
10. Running errands
11. Providing information by answering questions and requests
12. Assisting with event planning, including setting up room, ordering supplies, etc.
13. Assisting with special events planning
14. Operating personal computer to access e-mail, electronic calendars, and other basic office support software
15. Drafting and editing documents, preparing meeting agendas, and updating databases and spreadsheets
16. Providing polite and professional communication
17. Performing other duties as assigned
Qualifications and Knowledge:
1. Graduation from an accredited high school with two years of college or business school with major course
work in accounting or bookkeeping and two years of experience; or an equivalent combination of education
and experience which meets the required knowledge and abilities.
2. Knowledge of general office practices and procedures, business English and basic mathematics.
3. Excellent communication and interpersonal skills. Ability to communicate with and relate to persons of
diverse backgrounds and abilities and to establish and maintain effective working relationships with
participants, landlords and other employees.
4. Ability to complete complex and detailed tasks in a timely manner.
5. Ability to plan and prioritize duties.
6. Ability to establish and maintain effective and courteous relationships with employees and other business
contacts.

7. Ability to deal effectively with situations which require tact and diplomacy, yet firmness.
8. Bondability.
9. Valid Alabama driver's license
10. Eligibility to be covered under the Authority's fleet auto insurance.

EOE