Job Summary: 

Assistant Project Coordinator responsibilities include working closely with our Project Management team to 

achieve project goals and objectives. You will perform various tasks, like maintaining project 

documentation, along with administrative duties. To succeed in this role, you should have excellent 

time management and communication skills, as you’ll collaborate with clients and internal teams to 

deliver results on deadlines.

Duties/Responsibilities: 

• Participate in project design meetings and propose improvements if necessary.

• Evaluate potential problems and technical hitches and develop solutions.

• Manage project-related paperwork by ensuring all necessary materials are current, properly 

filed and stored.

• Direct project correspondences by preparing and reviewing project proposals, memos, meeting 

minutes and emails.

• Communicate with clients to identify and define project requirements, scope and objectives.

• Adhere to budget by monitoring expenses and implementing cost-saving measures.

• Work with project managers and production managers to assist with:

o Submittals

o Project budgets

o AIA billing preparation

o Work In Progress reports

o Procore management

o Warranty Inspection Scheduling and Submission

o Material Procurement

o Subcontract Issuance

o Scheduling

o Customer Communication

o RFI submission

o Field project book assembling

o Daily Job Report review and filing

o Progress Meeting Minutes

Required Skills/Abilities: 

• 1 year(s) of construction administrative experience.

• Strong analytical and problem-solving skills.

• Ability to work in a pressure environment and meet deadlines.

• Proficient with job related software. 

• Excellent verbal and written communication skills. 

• Excellent organizational skills and attention to detail.

• Knowledge of cost accounting principles.

• Proficient with Microsoft Office Suite or related software.