Pavion and our family of companies are seeking a talented and motivated Operations Support Specialist to join our security business unit.

• Create invoices in accounting system and prepare AIA documents
• Book and construct jobs/service orders in accounting system and manage lifecycle of edits, revisions, and closings
• Create, issue, and administer vendor purchase orders with complete tracking from issuance to closing
• Track shipments, research availability, and receiving of all installation, service, and truck stock inventory logs and counts
• Work in conjunction with company accounting team
• Investigate and account for A/P invoices to ensure proper charging to jobs/overhead/accuracy
• Assist in standards and process development to ensure best practices are formed and followed
• Ability to handle multiple tasks and ensure prompt response and follow up
• Act as liaison between accounting, management, operations, and sales
• Perform archive management of electronic records on jobs, projects, customer agreements, and branch information files
• Other tasks as identified by supervisor
• Be in front of tasks and speak out for roadblocks, issues, and hazards. Work with team for solutions and solving problems
• Be prompt and ready for the day’s activities at all times
• Lift boxes and complete shipments of material to include boxing and labeling for shipments
• Help count inventory to include organizing inventory room and staging for jobs as required

• High school diploma or equivalent
• 5 years or more of experience in procurement and inventory management

Disclaimer: This job description should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as may be required. The employer has the right to revise this job description at any time. The job description is not be construed as a contract for employment.

Pavion is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.