Innovative and tech savvy real estate brokerage in one of Chicago's top neighborhoods, Noble Square, is seeking a motivated, ambitious, dependable, and experienced Associate Office Manager to help assist their team of over 100 real estate agents and staff.

The primary responsibility of the position is to be the first point of contact and face of the office. As the Associate Office Manager, you should be able to manage the flow of operations, information, and requests coming in throughout the day. Your goal is to make all visitors feel welcome while maintaining high levels of confidentiality and professionalism. This position will be exposed to many different aspects of the real estate business making the prefect candidate an adaptable critical thinker who is self-motivated and organized.

Responsibilities

• Welcome and direct guests to the proper parties
• Answer, screen, and forward incoming phone calls to correct department
• Answer and field questions regarding office services
• Gather and distribute daily mail/deliveries
• Maintain inventory and order supplies
• Collect & record earnest money and commission deposits
• Generate commission disbursements and statements
• Assist in company event planning
• Organize and setup staff and agent training meetings
• Maintain & organize the company CRM
• Manage the brokerage MLS account and listings
• Provide agent support
• Onboard and offboard both staff and brokers
• Audit legal document compliance

The qualified candidate will exhibit the following capabilities and attributes:

• Excellent communication & writing skills
• Highly organized & detail oriented
• Team player
• Critical thinker
• Outgoing & Adaptable
• Customer Service Oriented
• Conversant in Adobe Suite & G-Suite
• Has experience using the MLS & Dotloop (is a plus)

Experience:

• Customer service experience (1 year required)
• Real estate experience (1 year preferred, but not mandatory)
• Independent self-starter, able to think quickly, and manage multiple tasks at once

Education:

• High school or equivalent (Required)
• Bachelor's Degree (Preferred)

Job Type: Full-time

Pay: $50,000.00 - $53,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday