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Office Manager
$85k-116k (estimate)
Full Time
1 Month Ago
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Pediatric Associates Family of Companies is Hiring an Office Manager Near Irvine, CA
SummaryPediatric Associates was founded in Hollywood, FL in 1955. The same clinician-led, evidence-based, medical home passion is a unifying driver for those who join Pediatric Associates Family of Companies. The Pediatric Associates Family of Companies is a growing team of Pediatricians and Pediatric Care Teammates who are excited to be part of the first nationwide Pediatric Primary Care Medical Home. We further our uniqueness by ensuring the clinician voice is leading our medical home innovations.
PRIMARY FUNCTION: Administer, direct and coordinates activities relating to the operation of the medical office including financial key operational performance measures, scheduling, front and clinical operations and staffing, facility maintenance and inventory management, charge posting and other administrative tasks.
TYPICAL WORKING CONDITIONS: Working in an office environment. May require sitting or standing for long periods; also stooping, bending and stretching for files and supplies. Occasionally lifting files, boxes weighing up to 50 pounds. Requires manual dexterity sufficient to operate a keyboard, type at 35 wpm, operate calculator, copier, scanner e-mail and such other office equipment as necessary. Must be able to communicate clearly. It is necessary to view and type on computer screens for long periods and to work in a high volume environment
ESSENTIAL FUNCTIONS OF THE JOB: (This list may not include all of the duties that may be assigned.)
Licensure: None
Experience: Prefer two years of work experience in a medical office setting. Knowledge of computer and medical terminology desired.
The expected base salary range for this position located in Irvine, CA is $64,089.37 to $118,482.29. It is not typical for offers to be made at or near the top of the range. Pediatric Associates offers are based on several factors including but not limited to the candidate’s education, work experience, and certifications, all of which are dependent on the requirements of the specific role. In addition to base salary, the Pediatrics Associates Family of Companies and it’s affiliates offers a comprehensive benefits package, potential incentive and recognition programs, and retirement planning (all benefits are subject to eligibility requirements based on position, and division).The Pediatric Associates Family of Companies an Equal Employment Opportunity/Affirmative Action employers and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.
PRIMARY FUNCTION: Administer, direct and coordinates activities relating to the operation of the medical office including financial key operational performance measures, scheduling, front and clinical operations and staffing, facility maintenance and inventory management, charge posting and other administrative tasks.
TYPICAL WORKING CONDITIONS: Working in an office environment. May require sitting or standing for long periods; also stooping, bending and stretching for files and supplies. Occasionally lifting files, boxes weighing up to 50 pounds. Requires manual dexterity sufficient to operate a keyboard, type at 35 wpm, operate calculator, copier, scanner e-mail and such other office equipment as necessary. Must be able to communicate clearly. It is necessary to view and type on computer screens for long periods and to work in a high volume environment
ESSENTIAL FUNCTIONS OF THE JOB: (This list may not include all of the duties that may be assigned.)
- Ensure staffing levels to maintain efficiency of office operations.
- Completes annual employee evaluations, manages new hires and staff development.
- Promotes Pediatric Associates Core Values and a constructive, productive and positive work environment.
- Creates weekly employee schedules and delegates office responsibilities.
- Schedules, coordinates, and conducts monthly staff meetings to educate the staff on all new initiatives and policies.
- Actively participates in the evaluation and improvement of the patient care flow and work efficiency.
- Manages all medical equipment and supply inventory appropriately.
- Performs vaccine refrigeration monitoring and reporting.
- Manages vaccine storage and inventory as per regulatory and organizational policy.
- Manage needs of IT support services and technology equipment for office operations.
- Coordinates facility repairs and support services along with routine cleaning maintenance.
- Maintains the clinical area in accordance with AAAHC standards and Pediatric Associates infection control program.
- Demonstrates the knowledge and understanding of office budget and goals
- Manage review bins to ensure efficient processing.
- Maintains clinician scheduling templates.
- Manages all front office operations including patient greeting, appointment scheduling, check-in, check-out, patient tracking, copay collections, patient balances.
- Complete and reconcile all daily reports, including Duplicate Charge Report, Missing Charge Report, Missing Office Visit Report, NP/PA Report, Copay Report, as well as the EDI Report.
- Schedules appointments according to office scheduling policies
- Greets patients and visitors in a prompt, courteous and helpful manner
- Scans, uploads and distributes chart documents in document manager
- Manages insurance verification processes from eligibility to practice management entry
- Manages charge and payment posting
- Manages effective communication for all staff and clinicians via e-mail and routine meetings.
- Identifies, analyzes and solves problems
- Manages efficient patient flow
- Manages and resolves staff conflicts diplomatically and professionally.
- Strives to achieve the goals set by the office budget
- Adheres to all PA policies and procedures, PA Code of Conduct as well as PA Employee Handbook.
- Performs all other duties as assigned.
- Acts as compliance liaison enforcing policies and procedures
- Demonstrates the knowledge and understanding of office budget and goals
- Understands performance evaluations and corrective action processing
- Competent to counsel employees as needed
- Completes all PA University mandatory courses by designated deadlines
- Ensures Pediatric Associates practices and protocols are in place throughout the office for check-in, check-out, phones, postings, deposits, etc.
- Manages and orders office supplies
- Is tactful, diplomatic, cooperative and shares information with others
- Communicates via e-mail in a timely and effective manner
- Assists with calls from patients, hospitals and other doctor’s offices.
- Communicates well with the local management team and supports all providers and staff
- Assists with customer service issues, i.e.: conflicts/disputes, incidents/accidents.
- Adheres to high ethical behavior
- Leads by example
- Upholds Pediatric Associates Core Values
Licensure: None
Experience: Prefer two years of work experience in a medical office setting. Knowledge of computer and medical terminology desired.
The expected base salary range for this position located in Irvine, CA is $64,089.37 to $118,482.29. It is not typical for offers to be made at or near the top of the range. Pediatric Associates offers are based on several factors including but not limited to the candidate’s education, work experience, and certifications, all of which are dependent on the requirements of the specific role. In addition to base salary, the Pediatrics Associates Family of Companies and it’s affiliates offers a comprehensive benefits package, potential incentive and recognition programs, and retirement planning (all benefits are subject to eligibility requirements based on position, and division).The Pediatric Associates Family of Companies an Equal Employment Opportunity/Affirmative Action employers and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.
Job Summary
JOB TYPE
Full Time
SALARY
$85k-116k (estimate)
POST DATE
08/02/2024
EXPIRATION DATE
08/03/2024
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The job skills required for Office Manager include Customer Service, Scheduling, Planning, Communication Skills, Initiative, Effective Communication, etc. Having related job skills and expertise will give you an advantage when applying to be an Office Manager. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Office Manager. Select any job title you are interested in and start to search job requirements.
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The following is the career advancement route for Office Manager positions, which can be used as a reference in future career path planning. As an Office Manager, it can be promoted into senior positions as an Office Manager, Senior that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Manager. You can explore the career advancement for an Office Manager below and select your interested title to get hiring information.
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