PegasusTSI is a private, Florida-based company where people matter, where your voice is heard, and where decisions are made with PegasusTSI's business wellbeing and our team members' best interest in mind.

During the company's 20-year history, our team has supported clients in the oil refining, petrochemical, fertilizer (phosphate and nitrogen), chemical, pharmaceutical, municipal, consumer products, and industrial facilities industries in the USA and internationally.

PegasusTSI offers a comprehensive benefits package that includes medical, dental, vision, short and long term disability, long term care, life insurance, 401(k), paid time off, paid holidays, and company events that supports our team members throughout their career. We also offer a hybrid work schedule to support a healthy work-life balance and personal wellbeing.

We have an excellent opportunity for a Senior Project Administrative Assistant to provide support on engineering projects within the procurement department.

Responsibilities:

• Procurement and Vendor Document Control Support:
• Receive, log, and issue to and from the Vendor all vendor technical document submittals
• Ensure compliance with approved Project Procedure for vendor document control activities for projects
• Ensure accuracy of vendor data in the company's internal database
• Ensure the accuracy of electronic and hard copy filing of all Vendor documents and drawings
• Reproduce and assemble Vendor documents for distribution
• Provide support to procurement, as requested, with items such as preparing request for quote (RFQ) packages, updating reports, etc.
• Maintain inventory and order office supplies to ensure proper stock is available
• Coordinate annual meetings with potential vendors for bids on office supplies and equipment
• Maintain inventory and order office supplies to ensure proper stock availability

Project Support:

• Prepare correspondence, reports, presentation materials, etc., based on instructions from management or design/engineering team members
• Ensure all documentation is properly prepared, distributed, and filed for ready retrieval

Qualifications:

• Minimum of 5 years related experience supporting complex projects or administrative functions within a department or organization
• Experience in construction, engineering or industrial industries
• Associate's degree or higher
• Experience with or knowledge of Vendor Document Control for engineering/procurement/construction management (EPCM) projects, highly preferred
• Experience with Adept, Trello and BlueBeam, highly preferred
• Solid typing and data entry skills
• Savvy with technology and proficient in Gmail, GoogleDocs, Microsoft Word, and Excel
• Exceptional communication and interpersonal skills
• Excellent time management, project management, and organization skills