43 Executive Assistant Jobs in Pensacola, FL
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Extended Stay America Premier Suites Pensacola
Pensacola, FL | Full Time
$77k-101k (estimate)
4 Weeks Ago
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PenAir Credit Union is Hiring an Executive Assistant Near Pensacola, FL
Company DescriptionSince 1936 PenAir® Credit Union has been the catalyst where community, resources, and impact come together and produce a powerful force for good. We have a unique culture and we’re passionate about it. Grown from the values we hold most dear, three guiding principles shape how we see the people we serve, the community around us, and our role within it. These guiding principles are Respect, Service, and Communerosity® and they’re woven throughout our culture.
PenAir is where people and community, resources and expertise align with your values to create real impact. Generational impact through strong financial education and support. We care about the things you care about. As the largest and oldest credit union in Pensacola, Florida, with more than $3.0 billion in assets, our purpose is to enhance the lives of those we serve from Mobile County, Alabama to Leon County, Florida.
CareersDo you have a passion for helping others?
Currently, PenAir provides access to 11 convenient locations in Baldwin County, AL and Escambia and Santa Rosa Counties in Florida. Join us and become a powerful force for good - after all we live, work, and play here too.
Join the team. You’ll fit right in.Take control of your future by mapping out a career at PenAir. Working with us means you can shape your professional experience to suit your dreams. We offer valuable resources that provide you the opportunity to build upon and strengthen your skills. Whether it be a career path in advising our members directly on products and services, guiding them through major purchase decisions on a home or vehicle, or even helping build the technology and processes behind the scenes, there is a place for everyone at Pen Air! Success looks different for everyone. Where will your journey take you?
The PenAir difference.Just like we strive to be a force for good at work, Pen Air works just as hard to supply employees with a total rewards package that includes competitive salaries and meaningful benefits.
Holistic Amenities
Essential Functions & Responsibilities20%
Provides confidential support at an executive level to the Board of Directors, Supervisory Committee, and Executive/Senior Leadership. Act as a communication facilitator, schedule coordinator, and information liaison on behalf of said leadership with PACU members and employees in a professional manner; answering phone calls and screening visitors, all while maintaining discretion with PACU confidential information. Provides technological support as needed.
20%
Creates and maintains various filing systems, including contracts, policies, financials, reports, department files, etc. Prepares for monthly Board meetings by compiling required reports and agendas and making any other necessary arrangements. Prepares monthly reports for Board of Directors, Supervisory Committee, and Executive/Senior Leadership Teams in a timely and professional manner.
20%
Creates meeting agendas and provides any files or resources and/or gathers information needed for each meeting. Records minutes at various meetings and distributes or archives them as directed. Follows up with meeting attendees on action items. Researches, proofreads for grammar and content accuracy, and assists with preparation of policies, procedures, and other documents. Prepares or assists in the preparation of assigned reports. Manages the policy review rotation/process.
15%
Manages and maintains schedules for Executive Team and Senior Leadership and oversees meeting room calendars. Ensures timeliness of the Executives and Leadership to transition between meetings keeping mindful of schedules and coordinating any unplanned or last-minute changes or arrangements necessary. Interacts daily with Executive/Senior Leadership and their teams.
5%
Coordinates all arrangements for special and/or large meetings and events for Board of Directors, Supervisory Committee, and Executive/Senior Leadership Teams such as scheduling, securing the location, catering food, and securing supplies and decorations as needed.
5%
Assists with the processing of conference registrations, preparation of packets and other conference material, and arranging travel including hotel, flights, and transportation for Board of Directors, Supervisory Committee, and Executive/Senior Leadership Teams as needed.
5%
Oversees all aspects of C-suite inventory, organization, cleanliness, and all guest hosting in the Administration Department. Serves as notary administrator for the Credit Union.
5%
Reconciles credit card charges monthly with organized receipt records and timely submission to the Accounting department, along with mileage and travel expense tracking, reporting, and archiving on behalf of Executives.
5%
Perform other job related duties as assigned.
Performance MeasurementsProvide timely, accurate, professional administrative support to Board of Directors, Supervisory Committee, assigned Executive(s), and any other Executive/Senior Leadership, as needed.
Maintain the confidentiality of all information as directed in credit union procedures.
Meet required time deadlines for Accounting tasks, requested projects, and calendar management
Maintain a professional work environment and businesslike appearance.
Regular reliable attendance.
Demonstrate behaviors consistent with the Pen Air Core Values.
ExperienceKnowledge and Skills:Five years to eight years of similar or related experience.
Education
A high school education or GED.
Interpersonal Skills
Work involves much personal contact with others inside and/or outside the organization for the purpose of first-level conflict resolution, building relationships, and soliciting cooperation. Discussions involve a higher degree of confidentiality and discretion, requiring diplomacy and tact in communication.
Other SkillsExcellent verbal, written communication, organizational and editing skills, with an ability to multitask and meet deadlines; proficient with Microsoft Office (Outlook, Word, Excel, and PowerPoint); ability to function in a high paced environment
Physical Requirements
Light or low amount of physical exertion
Work Environment
No adverse environmental working conditions noted.
This Job Description is not a complete statement of all duties and responsibilities comprising the position.
PenAir is where people and community, resources and expertise align with your values to create real impact. Generational impact through strong financial education and support. We care about the things you care about. As the largest and oldest credit union in Pensacola, Florida, with more than $3.0 billion in assets, our purpose is to enhance the lives of those we serve from Mobile County, Alabama to Leon County, Florida.
CareersDo you have a passion for helping others?
Currently, PenAir provides access to 11 convenient locations in Baldwin County, AL and Escambia and Santa Rosa Counties in Florida. Join us and become a powerful force for good - after all we live, work, and play here too.
Join the team. You’ll fit right in.Take control of your future by mapping out a career at PenAir. Working with us means you can shape your professional experience to suit your dreams. We offer valuable resources that provide you the opportunity to build upon and strengthen your skills. Whether it be a career path in advising our members directly on products and services, guiding them through major purchase decisions on a home or vehicle, or even helping build the technology and processes behind the scenes, there is a place for everyone at Pen Air! Success looks different for everyone. Where will your journey take you?
The PenAir difference.Just like we strive to be a force for good at work, Pen Air works just as hard to supply employees with a total rewards package that includes competitive salaries and meaningful benefits.
Holistic Amenities
- Up to $15K available for continuing education
- Student Loan Paydown
- Adoption Assistance Reimbursement
- Wellness Programs
- Gym membership reimbursement
- Formal Career Development Resources
- Financial Wellness Resources
- Purchase assistance with computers and fitness equipment
- Generous PTO Plan—20 days for new hires
- Paid Maternal & Parental Leave
- Competitive Retirement Plan
- Competitive medical, dental & vision plans
- Company paid Telehealth services
- Company paid Short Term Disability
- And more……….!
Essential Functions & Responsibilities20%
Provides confidential support at an executive level to the Board of Directors, Supervisory Committee, and Executive/Senior Leadership. Act as a communication facilitator, schedule coordinator, and information liaison on behalf of said leadership with PACU members and employees in a professional manner; answering phone calls and screening visitors, all while maintaining discretion with PACU confidential information. Provides technological support as needed.
20%
Creates and maintains various filing systems, including contracts, policies, financials, reports, department files, etc. Prepares for monthly Board meetings by compiling required reports and agendas and making any other necessary arrangements. Prepares monthly reports for Board of Directors, Supervisory Committee, and Executive/Senior Leadership Teams in a timely and professional manner.
20%
Creates meeting agendas and provides any files or resources and/or gathers information needed for each meeting. Records minutes at various meetings and distributes or archives them as directed. Follows up with meeting attendees on action items. Researches, proofreads for grammar and content accuracy, and assists with preparation of policies, procedures, and other documents. Prepares or assists in the preparation of assigned reports. Manages the policy review rotation/process.
15%
Manages and maintains schedules for Executive Team and Senior Leadership and oversees meeting room calendars. Ensures timeliness of the Executives and Leadership to transition between meetings keeping mindful of schedules and coordinating any unplanned or last-minute changes or arrangements necessary. Interacts daily with Executive/Senior Leadership and their teams.
5%
Coordinates all arrangements for special and/or large meetings and events for Board of Directors, Supervisory Committee, and Executive/Senior Leadership Teams such as scheduling, securing the location, catering food, and securing supplies and decorations as needed.
5%
Assists with the processing of conference registrations, preparation of packets and other conference material, and arranging travel including hotel, flights, and transportation for Board of Directors, Supervisory Committee, and Executive/Senior Leadership Teams as needed.
5%
Oversees all aspects of C-suite inventory, organization, cleanliness, and all guest hosting in the Administration Department. Serves as notary administrator for the Credit Union.
5%
Reconciles credit card charges monthly with organized receipt records and timely submission to the Accounting department, along with mileage and travel expense tracking, reporting, and archiving on behalf of Executives.
5%
Perform other job related duties as assigned.
Performance MeasurementsProvide timely, accurate, professional administrative support to Board of Directors, Supervisory Committee, assigned Executive(s), and any other Executive/Senior Leadership, as needed.
Maintain the confidentiality of all information as directed in credit union procedures.
Meet required time deadlines for Accounting tasks, requested projects, and calendar management
Maintain a professional work environment and businesslike appearance.
Regular reliable attendance.
Demonstrate behaviors consistent with the Pen Air Core Values.
ExperienceKnowledge and Skills:Five years to eight years of similar or related experience.
Education
A high school education or GED.
Interpersonal Skills
Work involves much personal contact with others inside and/or outside the organization for the purpose of first-level conflict resolution, building relationships, and soliciting cooperation. Discussions involve a higher degree of confidentiality and discretion, requiring diplomacy and tact in communication.
Other SkillsExcellent verbal, written communication, organizational and editing skills, with an ability to multitask and meet deadlines; proficient with Microsoft Office (Outlook, Word, Excel, and PowerPoint); ability to function in a high paced environment
Physical Requirements
Light or low amount of physical exertion
Work Environment
No adverse environmental working conditions noted.
This Job Description is not a complete statement of all duties and responsibilities comprising the position.
Job Summary
JOB TYPE
Full Time
SALARY
$69k-89k (estimate)
POST DATE
06/01/2024
EXPIRATION DATE
06/28/2024
Show more
The job skills required for Executive Assistant include Administrative Support, Scheduling, Microsoft Office, Leadership, PowerPoint, Written Communication, etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Assistant. Select any job title you are interested in and start to search job requirements.
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The following is the career advancement route for Executive Assistant positions, which can be used as a reference in future career path planning. As an Executive Assistant, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Assistant. You can explore the career advancement for an Executive Assistant below and select your interested title to get hiring information.
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