Note : This is a tempt to Hire Position.

Duties & Responsibilities:

· Receive invoices from vendor, review and then process them by using 3-way matching (Invoice vs PO vs Packing Slip).

· Process non-PO invoices in AP module and making sure to use correct GL.

· Monthly reconcile vendor statement against open invoices.

· Maintain vendor files & filing records, and scanning invoices to Correspondence with all creditors and vendors regarding payment schedules, outstanding credits, and other finance-related inquiries

· Matching payments received with invoices and updating records accordingly.

• Monitor and collect accounts receivable by contacting clients via telephone, email, and mail
• Gather and verify invoices for appropriate documentation prior to payment

· Maintain accounts receivable records to ensure aging is up to date, credits and collections are applied.

· Responding to customer inquiries regarding invoices and payment issues in a professional and timely manner

· Debt Collection: Following up with customers on overdue accounts and negotiating payment plans if necessary.

· Support front office, customer service, and accounts receivable when needed.

· Obtain W-9 from vendors.

· Distribute checks to clients or reps

· Finalize and Verify Closed customer purchase orders

· Monthly reconcile uninvoiced PO receipt report.

· Assisting with audits, fact checks, and resolving discrepancies

· Greeting visitors and directing them to the correct office. .

· Assisting and preparing end of month closing

· Performing basic office tasks, such as filing, data entry, answering phones transferring phone calls to employees, processing the mail (Sorting and delivering mail to employees), etc

· Assisting with all other accounting duties or ancillary duties as assigned by the Accounting Manage

Required Knowledge, Skills, & Abilities:

· High School Diploma.

· Associate degree preferable or Accounting Course is plus.

· 1 to 2 years of Accounts Payable , AR , experience

· Intermediate Microsoft office skills including Excel & Word.

· Ability to perform filing and record keeping tasks

· Excellent interpersonal, written & oral communication.

· IQMS will be plus but not required.

· Data entry and word processing skills

· The ability to work independently and to collaborate with others.

· Accuracy and attention to detail

Physical Requirements:

· Sit for long period of time, and ability to work at a computer workstation

· Ability to move around an office environment and on the production floor.

· Lift up to 20-25 pounds.

· Must be able to talk, Listen, and speak clearly on telephone.

Training Provided:

· IQMS (If needed).

· Safety Trainings

· Accounts Payable , AR process (if needed)