We are looking seeking a dependable Administrative Assistant to handle a range of administrative and clerical duties. The role involves supporting our managers and recruiters, managing daily office tasks, and overseeing general administrative functions. Responsibilities include arranging travel and meetings, preparing reports, and maintaining organized filing systems. The ideal candidate will possess strong communication skills, both written and verbal, and be proficient in utilizing tools such as MS Excel and office equipment. Previous experience as a Secretary or Executive Administrative Assistant, along with industry familiarity, is desirable. Ultimately, the successful candidate will play a key role in ensuring the smooth operation of our office on a day-to-day basis.

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain sourcing for candidate screening
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
• Greeting visitors, handling their inquiries, and directing them to the appropriate person.

Skills

• Proven experience as an administrative assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree: additional qualification as an administrative assistant or Secretary will be a plus