What are the responsibilities and job description for the Accounts Payable Specialist, Full-Time position at Peruvian Connection?
ABOUT PERUVIAN CONNECTION:
Peruvian Connection creates artisan-made, luxury fiber knitwear clothing designs based on ethnographic textiles from around the world. In addition to its signature knitwear, the collection also offers a range of romantic dresses and imaginatively handcrafted accessories. We are an international, multi-channel marketer with stores in the US. As a family company, we enjoy a high level of employee commitment. Take a look at our exciting products and proud history at www.peruvianconnection.com to learn more.
ESSENTIAL FUNCTIONS:
Invoice Processing
- Verify proper approval before entering invoices into the system for payment.
- Data entry for accounts payable for all locations, domestic and international, in Microsoft D365.
- Data entry for inventory and sample invoices in Microsoft D365.
Payments
- Initiate ACH and wire transfers for suppliers in Microsoft D365.
- Prepare and process AP checks; manage check runs and mailing of checks.
- Prepare manual checks when needed.
- Monitor the system to ensure payments are made timely.
- Maintain recurring ACHs.
- Create and maintain templates on the banking portal used for payments in USD.
- Create and maintain templates on the banking portal for payments currencies other than USD.
Vendor Communication
- Correspond with vendors or PC managers as needed when questions arise.
- Ensure W-9s are received for vendors.
Filing and Tracking
- File accounts payable invoices and maintain organized files.
- Support and help with future AP enhancements and process improvements.
- Analyze vendor statements to ensure accounts are current.
Other
- Provide check listings and totals of various payments made to CFO prior to disbursement.
- Prepare information requested from annual auditors.
- Prepare ongoing documentation for all job responsibilities and keep updated so that someone else could perform tasks in an emergency situation.
- Perform various tasks as requested by the Assistant Controller.
EDUCATION AND EXPERIENCE:
Required
- 5-7 years of Accounts Payable experience.
Preferred
- Experience with the Microsoft D365 accounting system.
- Basic general ledger or bookkeeping experience.
- Accounting, bookkeeping or finance training helpful.
SKILLS REQUIRED:
- Must be able to accurately perform detail-oriented tasks.
- Basic keyboarding skills.
- Strong organizational skills.
- Must be trustworthy and confidential with information, possessing strong business ethics.
- Good verbal and written communication skills.
- Able to collaborate with others in the organization.
- Proficient in Microsoft Excel.
PHYSICAL DEMANDS:
- Able to walk up and down stairs in order to use various office equipment.
- Sedentary office position.
APPLY FOR THIS POSITION:
Interested applicants can apply by sending their resumé to hr@peruvianconnection.com or complete our application for employment, save it to your computer and attach it to an email to hr@peruvianconnection.com. Please note, Firefox browser users will receive a prompt at the top of the page to download the file in order to complete the form. Before submitting any information to Peruvian Connection, please review our Job Applicant Privacy Notice at Collection. Please note, Firefox browser users will receive a prompt at the top of the page to download the file in order to complete the form. If you have a disability under the Americans with Disabilities Act or a similar law and you wish to discuss potential accommodations related to applying for employment at Peruvian Connection, please contact Human Resources by phone at 1.913.845.6011 or by email at hr@peruvianconnection.com.