1 Fleet Administrator Job in Medford, OR
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Peterson CAT is Hiring a Fleet Administrator Near Medford, OR
It’s your time, make it matter.At Peterson, we partner with our customers to build the future. For over 85 years, our peoples’ work has shaped the communities where we live, where we raise our families, and where we thrive. Peterson’s legacy permeates every aspect of our communities. From roads and bridges, back-up power at hospitals, fire-fighting, concerts and moving goods; we are everywhere you look. At Peterson, you don’t just have a career, you have a purpose.
Our family-oriented environment is built on safety, winning, growth, and professional achievement. Hiring and developing exceptional people is critical to our continued success. We have high standards for a good reason: our people represent Peterson, our family, our brand, and our values.
You have high expectations too. You are exceptionally motivated, have outstanding skills, and want your work to matter. Peterson offers competitive wages, generous benefits, and promotional opportunities at a family-owned and operated business. It’s time to use your skills and passion to do work that matters!
Job DescriptionPeterson Cat has a need for a Fleet Administrator who can be based at any of our locations. SummaryThe Fleet Administrator is responsible for administering and coordinating Peterson fleet operations to ensure efficiency and compliance within the Peterson’s fleet operations. Responsibilities include administering purchase orders, updating and maintaining fleet files, monitoring vehicle inspection reports, coordinating fuel cards, maintaining Telematics systems, and ensuring timely fleet asset maintenance and repairs. Additionally, this position assists with developing monthly reports on fleet activities and occasionally delivers fleet vehicles.
Essential Job FunctionsThe following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign the functions to this job at any time due to reasonable accommodation or other reasons. Job functions include the following. Other duties may be assigned.
Perform the following functions, working closely with and/or assisting the Fleet Manager, Corporate Administrator, and Fleet Communicator:
CERTIFICATES, LICENSES, REGISTRATIONSMaintain a valid driver’s license and satisfactory driving record
The pay range for this position is: $30.00-$35.00 per hour (Starting wage will depend on location, experience and education. We also offer a total compensation package in addition to base salary.)
Peterson Holding Company is committed to equal employment opportunity and affirmative action. Minorities, females, veterans, and individuals with disabilities are encouraged to apply. A drug screen and background check is required.
Our family-oriented environment is built on safety, winning, growth, and professional achievement. Hiring and developing exceptional people is critical to our continued success. We have high standards for a good reason: our people represent Peterson, our family, our brand, and our values.
You have high expectations too. You are exceptionally motivated, have outstanding skills, and want your work to matter. Peterson offers competitive wages, generous benefits, and promotional opportunities at a family-owned and operated business. It’s time to use your skills and passion to do work that matters!
Job DescriptionPeterson Cat has a need for a Fleet Administrator who can be based at any of our locations. SummaryThe Fleet Administrator is responsible for administering and coordinating Peterson fleet operations to ensure efficiency and compliance within the Peterson’s fleet operations. Responsibilities include administering purchase orders, updating and maintaining fleet files, monitoring vehicle inspection reports, coordinating fuel cards, maintaining Telematics systems, and ensuring timely fleet asset maintenance and repairs. Additionally, this position assists with developing monthly reports on fleet activities and occasionally delivers fleet vehicles.
Essential Job FunctionsThe following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign the functions to this job at any time due to reasonable accommodation or other reasons. Job functions include the following. Other duties may be assigned.
Perform the following functions, working closely with and/or assisting the Fleet Manager, Corporate Administrator, and Fleet Communicator:
- Administer and implement changes and updates to Peterson fleet asset profile (including but not limited to vehicles, forklifts, and rolling racks) to ensure fleet records are up to date
- Oversee and/or administer emissions testing for fleet assets
- Administer licensing and registrations of fleet assets
- Obtain and oversee annual inspections of fleet assets
- Assist with investigating accidents involving fleet assets, maintaining accident files, tracking accident causes and/or patterns, and making recommendations on appropriate preventative action
- Administer purchases, sales, and emissions compliance for Peterson’s forklifts and utility vehicles.
- Prepare and/or coordinate Weight-Mile Tax Report and International Fuel Tax Agreement (IFTA) Report.
- Safely maintain, monitor, and coordinate spare fleet keys.
- Maintain list of required State of Oregon license plates.
- Create and receive purchase orders (PO’s) in Unit4 and order outside parts for operating departments.
- Monitor Daily Vehicle Inspection Reports (DVIR’s) for fleet vehicles; follow up on issues reported by operators and coordinate with internal departments on repairs and/or maintenance required
- Monitor Electronic Logging Devices for fleet vehicles
- Coordinate and issue fuel cards; problem solve issues and manage fuel card vendors
- Manage and negotiate rates with vendors who repair and/or maintain Peterson fleet assets
- Review and reconcile FasTrak invoices; add funds to accounts as needed
- Maintain Telematics systems such as Lytx and Samsara, ensuring they are running properly and troubleshooting issues as they arise
- Monitor routine service and repair schedules and maintain repair records for company fleet
- Update service hours in Limble on off-road assets.
- Coordinate admin fleet vehicles, ensuring they are maintained, clean, fueled up, and ready for use when needed.
- Process driver inspection applications: enter new vehicles in database, review all red alerts, respond to and/or clear all alerts, notify managers regarding service or repair status, and document all repairs or service in database
- Develop required monthly reports related to fleet repairs, fleet maintenance, and fleet systems
- Move and/or deliver new and used fleet vehicles as needed
- Maintain reliable, punctual, and predictable attendance
- Operate personal or company vehicle as needed to perform essential job functions
- Work collaboratively in a team environment with a spirit of cooperation.
- Display excellent communication skills including presentation, persuasion, and negotiation skills required in working with customers/ coworkers, including the ability to communicate effectively and remain calm and courteous under pressure.
- Respectfully take direction from supervisor/manager.
- Travel up to 25% of the time to Peterson locations to visit branch locations, meet with coworkers, and monitor fleet operations
- Manage the Peterson Vehicle Program, MOTUS for employees using personal vehicles for business use.
- Maintain database with license and medical certification information.
- Maintain database for Oregon-Washington driver’s drug and alcohol testing.
- Contact previous employers regarding past safety performance and drug testing participation.
- Work with managers/supervisors to schedule drivers’ medical certificate exams based on availability.
- E-mail updated medical certificates to State Examiner after recertification exams.
- Fax medical certificate updates for Washington drivers after recertification exams.
- Pull or order annual driving record on all DOT related drivers.
- Responsible for annual and biannual update of Motor Carrier Identification Report (MCS-150).
- Invoice reconciling for DOT physicals and drug testing from all 15 clinic locations.
- File and maintain in truck and driver order for one year.
- Required as a motor carrier to report any accident occurring on a public road (separate from accident report needing to be filed by driver).
- Coordinate the signing, faxing, or mailing of any inspection citation/report received at scales, to Oregon DOT within 15-days.
CERTIFICATES, LICENSES, REGISTRATIONSMaintain a valid driver’s license and satisfactory driving record
The pay range for this position is: $30.00-$35.00 per hour (Starting wage will depend on location, experience and education. We also offer a total compensation package in addition to base salary.)
Peterson Holding Company is committed to equal employment opportunity and affirmative action. Minorities, females, veterans, and individuals with disabilities are encouraged to apply. A drug screen and background check is required.
Job Summary
JOB TYPE
Full Time
SALARY
$46k-64k (estimate)
POST DATE
07/30/2024
EXPIRATION DATE
08/24/2024
WEBSITE
petersoncat.com
HEADQUARTERS
San Leandro, CA
SIZE
500 - 1,000
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The job skills required for Fleet Administrator include Telematics, Troubleshooting, Communication Skills, Communicates Effectively, etc. Having related job skills and expertise will give you an advantage when applying to be a Fleet Administrator. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Fleet Administrator. Select any job title you are interested in and start to search job requirements.
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The following is the career advancement route for Fleet Administrator positions, which can be used as a reference in future career path planning. As a Fleet Administrator, it can be promoted into senior positions as a Fleet Administrator, Sr. that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Fleet Administrator. You can explore the career advancement for a Fleet Administrator below and select your interested title to get hiring information.
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