Administrative Assistant

Summary:

The Administrative Assistant provides administration support, office management, correspondence drafting and editing, and performs an array of administrative functions. The contractor must be able to combine their existing skills and abilities to support working at the science-development-business interface.

Responsibilities:

• Proactively coordinates and maintains the calendar of the assigned team members using initiative to ensure schedule is accurate and manageable
• Make travel arrangements for the assigned team members
• Coordinate with administrative support to assist when traveling to other Pfizer offices to secure office space and security clearance at those sites
• Prepare expense reports for approval. Ensure expenses are filed correctly and comply with Pfizer Corporate Travel & Expense policy
• Schedule and coordinate multi-level / cross functional meetings, video, and teleconferences; uses meeting room scheduling systems
• Visitor coordination and event planning
• Placing office supply orders and ensuring office supplies are in stock
• Onboarding/Offboarding – Handle all logistics of bringing in and offboarding a colleague/contractor
• Coordinating with Lab and Business Operations
• Assist colleagues with Purchase orders in Ariba
• Replies to routine correspondence

Qualifications:

• High School diploma required
• A minimum of 3-5 years of related administrative experience
• Excellent verbal and written communication skills
• Highly proficient command of English language, grammar and basic
• Strong computer skills required
• Excellent time management and organizational skills
• High attention to detail

Rate/Location:

• $25 per hour
• This is a fully onsite role in Andover, MA

Please note contractors are engaged to provide services to Pfizer on a temporary basis in connection with a specific assignment. Contractors are hired and employed through Atrium, our third-party payrolling partner.

This job posting is for a temporary role as an employee of Atrium on assignment at Pfizer. The individual selected for this role will be offered the role as an employee of Atrium; compensation, medical benefits, fringe benefits, and other terms and conditions of employment shall be presented by Atrium upon offer. The pay rate range provided is a reasonable estimate of the anticipated compensation range for this job at the time of posting. The actual pay rate will be based on a number of factors, including skills, competencies, experience, location and/or being pursued, and other job-related factors permitted by law. In addition, this role will be eligible for overtime pay, in accordance with federal and state requirements.