We are currently expanding our Operations Team and seeking a Diligent Operations Assistant with a strong customer service focus to be located in our fast-growing office in Boston.

Primary Duties & Responsibilities

• Act as the first point of contact for all office guests, interviewees, deliveries, and incoming telephone calls.
• Maintain the professional appearance and overall cleanliness of the office environment.
• Managing kitchen and coffee equipment and ordering / stocking office supplies.
• Receive, distribute, and assist employees in sending all packages and mail.
• Utilize building systems to input all visitor, security, and maintenance requests.
• Support local company events and client entertainment.
• Coordinate communications and payments for all local office vendors and suppliers.
• Track and reconcile company credit card purchases and receipts.

Other Duties & Responsibilities

• Building relationships with National Team of Business Operations Associates and Local Office.
• Work jointly with the local office leadership to complete one-off tasks and projects.
• Complete ad hoc projects at the discretion of your supervisor.
• Purchase and distribute gifts and incentives upon request.
• Managing and protecting information - scanning, copying, and shredding.
• Assist with the maintenance and organization of corporate documents and records.
• Assist with booking, tracking, and calendaring of employee travel.

Required Skills & Qualifications

• High school diploma or GED.
• Computer literacy and experience working with Microsoft Office Suite.
• Positive attitude and friendly demeanor.
• Ability to follow instructions and work independently.
• Strong written and verbal communication skills.

Preferred Skills & Qualifications

• Bachelor's degree.
• 1 years of professional work experience in an office environment.
• Event or Travel planning experience.
• Proactive mindset with demonstrated ability to solve problems before they arise.

Our core working hours for this role : M-W : 8 : 30am-6pm, Th : 8 : 30am-5pm, F : 8 : 30am-3pm

Last updated : 2024-06-10