Phelps Dunbar LLP is an AmLaw 200 full-service law firm. The Mailroom/Runner/Office Services Clerk shall handle mail room duties including the sorting, processing and delivery of incoming and outgoing USPS mail, faxes, UPS, and FedEx items. Deliver, pick-up and file documents at local and out of town courts and other sites as needed. Perform other administrative duties that may include preparation of miscellaneous reports related to mail room functions, assisting with inventory and stocking of office supplies, assisting with conference room set-up/clean-up, assisting with facility and records management department needs, and other miscellaneous duties as assigned.

Essential Duties and Responsibilities:

• Pick-up mail from post office daily
• Log in packages from UPS and FedEx, sort and distribute
• Check floor for run slips at 10:15 a.m., 2:15 p.m. and 3:15 p.m. daily
• Handle local and out-of-town runs to courts and other sites as needed
• Distribute hand deliveries throughout the day when received at the receptionist desk
• Attend to general mailroom duties including collection of mail from outgoing boxes, postage metering of outgoing mail, preparing interoffice mail for pick up, delivering mail to post office, delivering any outgoing packages to UPS and FedEx locations that were not picked up at the office and preparing miscellaneous mailroom daily reports
• Ensures appropriate mail room logs for mail, fax, etc. are kept up-to-date and organized
• Assist users with shipping questions and associated vendor applications (i.e.; USPS, Pitney Bowes, UPS, and Federal Express)
• Track and solve issues with overnight and courier packages
• Assist with the inventory and handling of incoming office supplies including stocking the supply room and re-stocking secretarial work areas with copy paper
• Assist with the set-up of conference rooms as needed for meetings with clients
• Assist with the clean-up of conference rooms after meetings including loading dishwasher, cleaning kitchen, etc. as needed
• Assist with the inventory and re-stocking of kitchen supplies in the kitchen
• Assist with the inventory and re-stocking of office supplies in the copy rooms
• Scan documents/mail as necessary
• Assist shred personnel as they go throughout the office retrieving shred from the shred consoles
• Retrieve items from offsite storage facility and transport between the offsite storage facility and the office.
• Assist with decorating the office for various holiday décor and setups
• Assist with processing requests for record retrievals from offsite storage to include the pick-up and delivery of files / boxes from the requestor, data entry into the records system, and labeling of all boxes and folders
• Assist with preparing and distributing files and file labels for new and existing matters
• Assist with document retention and destruction policy implementation project
• Assist with entering all folder and box descriptions into the records management system and ensure accuracy for physical records
• Assist with securely shredding documents approved for destruction as requested
• Assist with paper filing if needed
• Assist with scanning documents, creating document profiles, and filing appropriately in ImageWork10
• Load and deliver boxes to courthouse, etc. as needed for trials for attorneys
• Assist with preparation, set-up, and clean-up of office area for lunches and social events held in the office as needed
• Assist file clerk with shifting of files, moving boxes and other records management items as needed
• Assist Facilities/Office Services Supervisor with projects and other duties as needed
• Perform other duties as assigned