ESSENTIAL FUNCTIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of knowledge, skill, and/or ability required.

• Ensure that all PSI safety procedures, rules and regulations are followed and met

• Effectively prioritize work, follow up and perform multiple tasks efficiently in a constantly changing environment
• Manage confidential information and materials
• Review and distribute incoming and outgoing office correspondence
• Organize and/or assist in preparation of materials for internal and external meetings
• Maintain conference room usage schedule
• Schedule meetings and appointments as required
• Assist the Talent Acquisition team in scheduling interviews, putting in visitor requests, and greeting/escorting visitors and candidates
• Assist with new hire orientation
• Assist in employee related events and wellness activities
• Manage the inventory of office and general supplies
• Prepare purchase requisitions for office supplies
• Ensure employee records are up to date
• Maintain and archive employee records for active and terminated employees, including medical files
• Input and maintain evaluations
• Maintain attendance reports and schedule vacations, sick time, and PTO
• Prepare and distribute various department reports (i.e. turnover, etc.)
• Support the Apprenticeship Program as needed
• Complete unemployment requests and verifications of employment
• Perform other related duties as required and assigned

COMPETENCIES

• Able to communication effectively with all levels of the organization, both verbal and written
• Adaptability and organizational skills and understanding
• Able to take direction
• Self-management, flexibility, and integrity
• Confidentiality
• Detail oriented
• Willingness and ability to work as a team member

SUPERVISORY RESPONSIBILTY

This position has no supervisory responsibilities.

EDUCATION AND EXPEREIENCE

• Associate’s degree in a related field or 5 years’ experience in a Human Resources Department preferred
• Experience with UltiPro and Floorganise a plus
• Spanish is helpful

WORK ENVIRONMENT

Environmental exposures are similar to those found in most heavy industrial settings and may include noise, heat, cold, vibration, dust, fumes and smoke. Work may be carried on indoors or outdoors, and may involve exposure to inclement weather conditions.

*Philly Shipyard is a TOBACCO FREE facility.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. A range of motion sufficient to perform general lifting, carrying, bending, stooping, climbing, extended walking or standing, etc. is required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

POSITION TYPE/EXPECTED HOURS OF WORK

This is an onsite, full-time, safety-sensitive position. Standard days and hours of work vary by department, days and hours determined by department schedules.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time or without notice.