Prospect Research Coordinator III

Position Details

Position Summary

Posting Note:As a member of the Prospect Research and Development team, the Prospect Research Coordinator III is responsible for carrying out three primary functions: prospect research, data management, and administrative department coordination.The Prospect Research Coordinator III will report to the Director of Prospect Research and Development and work directly with senior researchers coordinating projects, sourcing corporate leads, researching family foundations, qualifying individuals for portfolio assignment, building donor profiles, and managing news alerts.Additionally, the coordinator will have the opportunity to work with fundraisers, as well as leadership. This position is also responsible for managing basic administrative tasks, such as scheduling, organizing meetings and taking minutes, managing invoices, documenting policies. The ideal candidate must be highly organized, extremely detail oriented, and demonstrate exceptional time management, critical thinking, and problem-solving skills. This position requires the ability to take initiate, work independently and collaboratively, manage multiple competing and changing priorities in a fast paced, deadline driven environment.The ideal candidate would have experience with Raiser’s Edge, is highly proficient using Microsoft Office suite, and familiar with project management tools like Smartsheet is a plus. • Bachelor’s degree preferred.• Two to three years prior experience in prospect research, development, library research or information related field. • Any combination of acceptable education and experience, which has provided the necessary knowledge and skills to fulfill the requirements of the position, may be considered.• Exceptional computer skills and demonstrated background in internet-based research. • Proficiency in Microsoft Office suite. Experience with relational databases. • Experience with Raiser’s Edge is preferred. • Familiarity with project management tools like Smartsheet is a plus.• Knowledge of the range of resources available to prospect researchers and the ability to apply those resources in an organized and purposeful manner. • Exhibits strong customer service, organizational and exceptional time management skills. • Ability to communicate effectively in customer-oriented environment.

The Coordinator III’s primary responsibility is to assist with managing relationships, partnerships, programs, events and campaigns that result in growing annual revenue for the Foundation. The Coordinator III collaborates with colleagues throughout the Foundation and/or hospital to help deliver first-class programs, events, recognition, and service to internal and external donors. The Coordinator III will take a lead role on project/program execution.

Position Duties

1. Takes on a lead role with tasks related to events and project management; communications; donor engagement and stewardship. May be assigned some oversight of revenue and non-revenue items as well as financial reporting duties.
2. Provides hands-on assistance with fundraising tactics, timely and meaningful donor recognition, and communications. Schedules meetings, volunteers, and tours, and tracks donations.
3. Collaborates with Foundation colleagues to develop fundraising plans, proposals, prospect cultivation, recognition collateral, promotional materials and reporting to engage and increase interest in philanthropy and sponsorship from individuals and businesses.
4. Keeps updated calendar of events, merchandise, supplies, contact information in database, tracking reports for campaign and event revenue and expenses.
5. Helps cultivate key relationships with existing and prospective supporters.
6. Provides direction and oversight for projects to support staff.
7. Performs miscellaneous job related duties as requested.

Phoenix Children's Mission, Vision, & Values

To advance hope, healing and the best healthcare for children and their families

Phoenix Children's will be the leading pediatric health system in the Southwest, nationally recognized for exceptional care, innovative research and advanced medical education.

We realize this vision by:

• Offering the most comprehensive care across ages, communities and specialties
• Investing in innovative research, including emerging treatments, tools and technologies
• Advancing education and training to shape the next generation of clinical leaders
• Advocating for the health and well-being of children and families

• We place children and families at the center of all we do
• We deliver exceptional care, every day and in every way
• We collaborate with colleagues, partners and communities to amplify our impact
• We set the standards of pediatric healthcare today, and innovate for the future
• We are accountable for making the highest quality care accessible and affordable