39 Procurement Assistant Manager Jobs in Lakewood, WA
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Procurement Assistant Manager
$119k-159k (estimate)
Full Time
4 Days Ago
Pierce Transit is Hiring a Procurement Assistant Manager Near Lakewood, WA
Pierce Transit is dedicated to fulfilling the mission of improving the quality of life in our community by providing safe, reliable, innovative, and useful transportation services that are locally based and regionally connected.
We are currently seeking a Procurement Assistant Manager to join our team. In this role, you will oversee procurement processes critical to the operations of our transit company. Your responsibilities will include managing, planning, developing, and evaluating the procurement activities of goods, equipment, services, construction, and contract management. As a key point of contact for vendors and internal stakeholders, you will play a vital role in facilitating communication, issue resolution, and partnership with external agencies. Additionally, you will provide mentorship, training, and guidance on procurement and contract administration to staff members and external parties. We are looking for candidates with expertise in procurement and contract processing, particularly in the transit industry, who can contribute to our mission of delivering safe and efficient transit services to our community.If you're not currently living in the Lakewood-area, that's not a problem! We may be able to help with reimbursing up to $2,500 in moving expenses for those who physically relocate their primary residence to the Pierce/King/Thurston County area (substantiated with receipts). Washington State was recently recognized as being number 1 in the nation for quality of life; read more about that here.BENEFITS:At Pierce Transit, our employees’ health is important to us too! That’s why we offer two on-site employee fitness rooms and an incredible Wellness Program in addition to excellent medical, dental, and vision packages.If your career goals change while you are employed, we are here to help. Pierce Transit offers $5,000 per year (up to a total of $18,000) in Tuition Assistance after your one-year anniversary. Certifications, and career skills must be connected to a job at Pierce Transit.All Pierce Transit employees are required to participate in the Washington State Public Employees' Retirement System (PERS). Pierce Transit offers two Public Employees Retirement System (PERS) plans to choose from, PERS2 and PERS3, as well as a matching program for 457 deferred compensations.Employees are not covered under the Social Security System except for a 1.45% payment for Medicare.Pierce Transit provides an ORCA Card benefit for each employee and a family member. This benefit provides free access to service on Pierce Transit, Sound Transit, Community Transit, Everett Transit, King County Metro, Kitsap Transit, Seattle Monorail, Seattle Streetcar, King County Water Taxi and Kitsap Foot Ferry.PAID LEAVE:Full-time Pierce Transit employees receive 11 paid holidays, 2 personal paid holidays, 6 days of major sick leave, 22 days of paid time off (PTO) per year, and the ability to earn up to 2 Wellness Days by participating in a qualifying wellness activity and the annual survey. PTO accrual rates increase per policy. The following functions are not intended to serve as a comprehensive list of all duties performed in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.
- Supervises the work of assigned personnel, including assigning and reviewing work, providing guidance, training, and conducting performance evaluations.
- Assists in managing the Agency’s procurement and contract management function. Plans, implements, and directs complex procurement activities. Advises Agency staff and leadership in the proper execution of purchase orders, and contracts for supplies, equipment, personal and purchased services, professional services, public works, and construction.
- Assists in providing advice and guidance for contract compliance, negotiations, changing contract conditions, and terminations.
- Participates in the development and monitoring of Agency-wide procurement policies and procedures. Ensures compliance with Federal, State, and local statutory requirements.
- Process improvement utilizing workflows, forms, dashboards and reports.
- Preparation of public works specifications utilizing Construction Specifications Institute format.
- Assist with Apprenticeship Utilization Program ensuring compliance with Revised Code of Washington (RCW) statutes.
- Understanding of RCW’s related to public procurement; interpretation and updating of policies, procedures and contract templates to comply with changes to statutes.
- Supports the Procurement Manager to provide representation of the Procurement department to the Pierce Transit Board of Commissioners, other departments, and outside agencies, providing assistance and sharing knowledge.
- Conduct training workshops for all aspects of public procurement.
- Contributes to the management, coordination and reporting of the Disadvantaged Business Enterprise (DBE) program to ensure compliance with federal requirements.
- Participates as a subject matter expert on various committees. Educates agency staff on proper policy/procedure to ensure compliance with Federal/State laws and regulations.
- Assist with administration of an electronic Project and Contract Management Information System such as Trimble e-Builder.
- Demonstrates regular and consistent attendance.
- Performs related work as required.
- Bachelor's Degree in Business, Public Administration, Project Management or a related field, and
- Five (5) years of experience in public sector procurement to include public works contracting, contract management and project management, with at least two (2) years in a Lead or Supervisory capacity.
- Experience may be substituted for education on a year for year basis.
- Public sector experience desired.
- Lean/Six Sigma training and application experience
Knowledge of:
- Principles, methods, procedures, and practices of public procurement.
- Principles and practices of employee supervision.
- Applicable federal, state, and local laws, rules, regulations, codes, and statutes related to procurement.
- Public procurement statutory requirements.
- FTA’s Circular C 4220.1 – Third Party Contracting Guidance, and CFR 663 – Rolling Stock Procurements.
- Federal Transit Administration Disadvantaged Business Enterprise (DBE) Program compliance.
- Construction Specification Institute specifications with emphasis on Divisions 00 and 01.
- Specification preparation; applying quality assurance and quality control principles.
- Process improvement to gain efficiency and transparency utilizing workflows, forms, dashboards and reports.
- Change management principles.
- Business English and standard office procedures.
- Microsoft Office products.
- Performing a variety of duties, often changing from one task to another of a different nature (multi-tasking).
- Delivering presentations.
- Communications (verbal and written).
- Risk analysis.
- Organizational and time management skills.
- Attention to detail.
- Computer skills and procurement software system experience.
- Analyze and interpret bids and proposals.
- Facilitate evaluation and scoring of proposals working with the selection team.
- Assist in writing specifications and contracts.
- Conduct research and prepare reports.
- Establish and maintain effective working relationships.
- Meet schedules and deadlines of the work.
- Follow verbal and written instructions.
Competencies:
- Identifies networks and builds/maintains relationships that are useful in achieving personal and organizational objectives.
- Assists in clearly assigning responsibilities for tasks and decisions; sets clear objectives and measures, monitors process, progress, and results; provides feedback to employees and management.
- Works effectively and productively with others, sometimes in a team setting, both internally and externally.
- Speaks, writes, and listens effectively in a variety of circumstances, sharing information and ideas with others.
- Independently performs and accomplishes assignments and supports the department, customers, and/or the organization.
- Assists in prioritizing and organizing actions, resources, and other people to achieve targeted objectives.
- Applies process improvement and change management principles and practices to improve business processes.
- Individuals must pass a background check.
- The position involves sedentary work, such as exerting up to 10 lbs. of force occasionally, a negligible amount of force frequently, or constantly having to lift, carry, push, pull or otherwise move objects.
- Involves sitting most of the time, with common physical demands involving desk or office related work.
- This position works in an office environment relatively free from unpleasant environmental conditions or hazards.
Education
- Any required education must come from an accredited college or university whose accreditation is recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA) or foreign equivalent.
Application Instructions
To be considered for this vacancy, you must apply online:
To be considered for this vacancy, you must apply online:
- The online application must include a chronological work history and/or education, applicants (A resume will not substitute for completing the employment history section of the application)
- A letter of interest that clearly describes how you meet the qualifications as listed for the position in order to be considered.
- At least 3 professional references to include a current or recent supervisor with names, phone numbers and email addresses.
- Carefully review your application for accuracy, spelling and grammar before submitting.
- Please ensure that your work history has been updated to include employment end dates as applicable.
- The initial screening of applications will be solely based on the information provided in the supplemental questions and the content and completeness of the "work experience" and "education" sections of your application at www.piercetransit/careers/.
- A resume will not substitute for completing the "work experience" section of the application.
- All information may be verified, and documentation may be required.
For questions regarding this recruitment or assistance with the application process, please contact Pierce Transit Employee Services @ 253-581-8095 or @ jobs@piercetransit.orgIf you are having technical difficulties creating, accessing or completing your application, please call NEOGOV toll-free at (855) 524-5627 or email support@neogov.com.
Pierce Transit Is An Equal Employment Opportunity Employer Pierce Transit has a strong commitment to the community we serve and our employees. As an equal opportunity employer, we strive to have a workforce that reflects the community we serve. No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class.Pierce Transit's Equal Employment Opportunity (EEO) policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay and all other forms of compensation, including benefits, and all other terms and conditions of employment.
Job Summary
JOB TYPE
Full Time
SALARY
$119k-159k (estimate)
POST DATE
06/24/2024
EXPIRATION DATE
07/12/2024
WEBSITE
piercetransit.org
HEADQUARTERS
LAKEWOOD, WA
SIZE
25 - 50
FOUNDED
1980
TYPE
Private
CEO
LIEM HONG
REVENUE
$5M - $10M
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