Position Description

Duties/Responsibilities

(Work assignments may vary depending on the department's needs and will be communicated to the applicant or incumbent by the supervisor.)
Develops program goals, objectives, policies, and procedures and establishes short- and long-range program performance plans subject to management review;
Manages the activities of professional staff, provides supervision, and evaluates their performance;
Develops and maintains effective working relationships and coordinates program activities with other County departments, and agencies to promote the program and its goals;
Analyzes local, state, and federal legislation and ensures program compliance with applicable regulations and policies;
Oversees the identification of the records created by Pima County;
Develops countywide records training materials and conducts training sessions;
Ensures that Department Managers/Coordinators are knowledgeable and kept current about records management principles and requirements;
Mitigates record-related litigation risks and implements controls for safeguarding records;
Modernizes records management functions by advising on the transition of paper records to electronic records;
Collaborates with Information Technology on electronic recordkeeping requirements, records management applications as well as technology challenges of accessing and maintaining records over time;
Maintains the integrity of the Records Inventory database;
Promotes micrographic services to regional jurisdictions;
Directs organizational and management studies for the purpose of identifying problems and alternative solutions to the problems;
Develops, writes, and administers the program's annual budget, prepares program-related financial forecasts, and identifies funding sources to support program activities;
Reviews and analyzes routine and special reports detailing the status and/or success of the program, prepares recommendations, and/or initiates corrective action;
Evaluates management problems and makes decisions regarding the proper course of action;
Develops, negotiates, monitors, and administers contracts, intergovernmental agreements, and/or financial and service agreements;
Establishes and manages staff performance plans and conducts performance reviews;
Provides professional development opportunities for staff;
Participates in state, local, and national professional records management organizations;
May direct the preparation and submission of proposals and grant applications.
KNOWLEDGE & SKILLS:
Knowledge of:

• federal and state laws, and records management best practices;
• records storage technology, equipment, methods, and trends;
• micrographic processes;
• principles/practices of budgeting, accounting, purchasing, contracting, and financial management;
• principles/practices of public administration, management, planning, development, and evaluation;
• principles/techniques of effective communication both written composition and public speaking;
• principles/techniques for developing and evaluating employees;
• basic facilities management.

• identifying and classifying records;
• supervising, training, and evaluating employees;
• writing policy and procedures;
• creating documents/spreadsheets/reports, analyzing data, and developing visual presentations.

Minimum Qualifications