Materials Management Stock & Receiving Clerk

Reports to: Materials Management Director

FLSA Status: FT, Non-Exempt

15.00 - 21.00

About the Position:

Receives, stores, and disburses supplies, materials and equipment for the facility. Enters the receiving transactions into inventory computer system to track items ordered, received, and distributed. Maintains inventory in all designated areas of Pioneers Medical Center.

Essential Functions:

* Maintains the receiving and disbursement for the inventory system by entering quantity of stock received and distributed/transferred within the computer system. Physically stocks, delivers, & receives product. Ensures quantities entered are accurate, verifies stock numbers, sets up new stock items in departments, and inactivates items as needed. Enters receivables and disbursements into the system. Maintains and assures that the Materials Management Store Room and all locations are stocked according to par levels, clean, safe, and orderly.

* Notifies the Buyer or Senior Buyer immediately when stock/materials/equipment is below par and requires ordering.

* Pulls expired items as needed, from all areas, throughout the facility. Completes the manual and computer transactions necessary to update the inventory count. Will be proficiently cross-trained with the Inventory Specialist/O.R. Supply Clerk and/or the MM Buyer with all aspects of product expiration and in keeping the Expiration Report up-to-date.

* Is responsible for all incoming and outgoing freight transactions. Verifies stock numbers, vendor item numbers, etc., prior to receiving/disbursing products in the system or physically. Responsibility includes printing & placing stickers on all billable items before disbursement to department locations - MFHC, Nursing, Rehab & Surgery.

* Contacts the Materials Management Buyer, Senior Buyer, or Director with any discrepancies concerning receiving/disbursements for supplies, materials, and/or equipment. Has the capability to correct and update all receiving/disbursement/transfer information as needed, following the established format. Creates Pick Tickets & Requisition Purchase Orders for all departments as needed.

* Assists in periodic inventory counts by generating count sheets, verifying quantities, researching and resolving discrepancies.

* Maintains files, answers phones, takes messages and transfers callers to appropriate party, as necessary

* Adheres to the standards and policies of the corporate compliance program, including the duty to comply with applicable laws and regulation, and report to a designated manager (or employer hotline) any suspected unethical, fraudulent, or unlawful acts or practices. Adheres to the safety guidelines as outlined by the facility and reports unsafe equipment, areas, practices, etc., as required by policy.

* Performs all other duties as assigned, some of which may be essential to the job.

Skills and Abilities Required:

* Excellent organizational skills.

* Good computer knowledge and typing skills.

* Has the interpersonal skill necessary to communicate with freight drivers/companies, all department personnel, employees, physicians, managers, directors, senior management, and vendors.

* Work is performed in accordance with instructions and procedures but incumbents must organize the work, set priorities, and request occasional exceptions when necessary.

* Previous inventory, Materials Management, or warehouse experience preferred, but not required.

Education and Experience Required:

* High school graduate or equivalent.

* Proficient knowledge and usage with personal computers, and Excel program.

* Previous Materials Management or clerical experience preferred.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Pioneers Medical Center is committed to equal treatment and opportunity in all aspects of recruitment, selection, and employment without regard to race, color, religion, national origin, ethnicity, age, sex, marital status, physical or mental disability, gender identity, sexual orientation, veteran or military status, or any other category protected under the law. As an equal opportunity employer, Pioneers Medical Center will not limit or segregate employees in any way which would tend to deprive them of employment opportunities/promotions, or affect the status of their employment because of race, color, religion, sex, national origin, age, disability, or veteran status.