Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.
Inquiries Regarding Application Status
Due to the high volume of applications we receive, we cannot respond to inquiries regarding the status of submitted applications. Applicants selected for interviews will be contacted using the email and/or phone information provided in the online application. For information regarding our general staff recruitment process, please click here to visit our FAQs web page to see answers for frequently asked questions, including what to expect, timelines, requests for special accommodation, and interviews.
Location:
Claremont, CA
Job Posting Title:
Sponsored Research & IRB Administrator
Job Details and Requirement:
Position Title: Sponsored Research and IRB Coordinator
Department: Office of the Dean of Faculty
Supervisor: Assistant Dean of Faculty
GENERAL DESCRIPTION
Reporting to the Assistant Dean of the Faculty and the Vice President/Dean of Faculty as appropriate, the Sponsored Research/IRB Administrator will divide responsibilities between sponsored research and support for the College Institutional Review Board (IRB). This individual will support efforts to seek external funding for individual faculty research and creative/scholarly activities, institutional academic programming, and academic infrastructure support. The administrator would assist faculty in the identification of possible funding sources, development of proposals, design of related budgets, and transmission of proposals to the relevant governmental agencies (e.g. NEH, NEA, NIH, NSF, etc.) and smaller foundational entities. This individual will also serve on and provide policy and administrative support to the IRB. This individual would be the authorized organizational representative for Grants.gov and the relevant submitting official for NSF Fastlane or NIH Commons. This position will also support committees that are compliance/regulatory in nature.
ESSENTIAL FUNCTIONS
Sponsored Research:

• Identify potential funding sources, particularly state and federal, for faculty and conduct outreach and distribution of relevant information to particular field groups or individual faculty as appropriate.
• Stay current on and ensure that the faculty is knowledgeable of funding trends, changes in submission guidelines, and best practices.
• Assist the faculty with proposal narratives and budgets as needed.
• Review and critique grant proposals to ensure they meet Grant guidelines, College guidelines and regulatory compliance.
• Assist with appropriate routing of proposals to achieve requisite internal institutional approvals.
• Supports the Dean of Faculty in developing tracking mechanisms, standard operating procedures, and various ad hoc reporting of funding activity; implement tracking system for pending proposals, awards, contracts, and subcontracts.
• Negotiate award agreements with other institutional units as applicable.
• Oversee post-award fiscal management. Collaborate with the Treasurer's Office on fiscal reporting. Maintain complete and accurate records for sponsored projects awarded to faculty.
• Ascertain and evaluate adherence to institutional, sponsor, state, and federal policies governing funded project.
• Communicate and collaborate with the Director of Foundation Relations and the Office of College Advancement as appropriate.
• Develop and maintain a Sponsored Research website.

Institutional Review Board (IRB):

• Provides clerical support for IRB meetings including, creating the agenda in consultation with the IRB Chair, attending, and taking detailed minutes.
• Corresponds with faculty, staff, and students who submit applications to verify that all components of the application are complete.
• Prepares annual committee reports and submits them to the Office of the Dean of Faculty.
• Maintains files on IRB submissions.
• Conducts preliminary review of applications for compliance with federal regulations and IRB operating procedures.
• In consultation with the IRB Chair, prepares letters to applicants that address concerns with the application or grants approval.
• Sends annual reminders to applicants when it is time to file continuation forms.
• Works with the Information Technology and the IRB Chair to maintain an IRB website.
• Will keep the IRB informed of federal regulations and best practices.

Governance Division Support

• Logistical support for faculty searches
• Logistical support for program reviews
• Standing Committee Support
• Perform other essential duties and tasks as assigned.

Basic Qualification : A Bachelor's degree in a related field is required. Must have at least is 5-10 years of progressively responsible experience in sponsored research and grant submission.
Preferred Qualification : A Master of Science degree is highly desirable.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
The individual must possess knowledge, skills and ability to be able to successfully perform the essential functions of the position or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.

• Exceptional organizational and administrative skills; must be able to manage multiple tasks simultaneously in a complex institutional environment.
• Ability to work well under pressure and meet deadlines.
• Ability to work both collaboratively in a fast-paced academic environment and to relate to a wide diversity of faculty, staff, and students.
• Ability to operate with considerable degree of independence, initiative, and judgment.
• Ability to analyze and synthesize many different kinds of information and data. Proficiency with Microsoft Office software particularly Excel, databases, and presentation applications.
• Excellent oral and written communication skills in English.
• Ability to maintain confidentiality of sensitive data.
• Knowledge of safety and security precautions appropriate to work performed.
• Familiarity with or ability to learn quickly: Grants.gov, NSF Fastlane, and NIH Commons.
• Possess the ability and commitment to stay current in important funding trends in higher education and in liberal arts and sciences fields.
• Ability to research and produce reports.
• Ability to problem solve and pay close attention to detail.
• Ability to keep current on federal regulations concerning research.
• Must have access to reliable and secure computer and internet connection. Must maintain password protection for work files and records and ensure that no one else has access to password and login credentials at remote work site.
• Must have access to a dedicated and suitable workstation at remote location, including desk or table and supporting, upright chair. Must ensure workstation is safe and free from hazards.

Licenses/Certificat ions : None
Supervisory Responsibility : None.
Time Type: Part-Time, 20-hours per week
Annual Pay Schedule: 12
Work Schedule : This is a part-time, 20 hours per week position, working 11- months per year July-May off the month of June. The regular hours for this position are between 8:00 am to 5:00 pm, Monday through Friday. These hours may vary due to needs of the College or department.
Work Model : Hybrid
Compensation: Starting Pay Rate: $24.00 per hour
Pitzer College is committed to providing comprehensive benefits to eligible employees and their eligible dependents. Our benefits package includes competitive compensation, health, dental, and vision insurance, retirement savings plans, generous paid time off (vacation, holidays, sick time, parental leave, bereavement, etc.), tuition reimbursement, tuition exchange program participation and more.
Working Environment: Work is performed in an office setting with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. May occasionally work outdoors for events and activities.
Physical Requirements : This is generally a sedentary position.

• Must be able to sit for prolonged periods of time.
• Must be able to operate a computer for prolonged periods of time. Mobility to work in a standard office setting and use standard office equipment.
• Must be able to communicate in person and over the telephone.
• Must be able to read printed materials and a computer screen.

Instructions: Only qualified applicants please.
Application Materials: Upload the following materials to complete your application:

• Cover Letter: Indicate your reason for interest in this position, describe how your qualifications make you an ideal candidate, and explain which of Pitzer's core values best relates to your own.
• Resume: List relevant qualifications and dates of experience.
• Professional References: References will be contacted for select applicants and advance notice will be provided. Provide the names of at least three (3) individuals who can speak to your professional qualifications. Include their business titles, contact information and an indication of how you are acquainted with them (e.g., former supervisor, coworker, etc.).

Employment Requirements
Employment is contingent upon a candidate possessing the knowledge, skills and abilities to be able to successfully perform the essential duties of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities. Employment is also contingent upon new employees providing documents verifying U.S. citizenship or, for aliens, documents verifying legal permission to work in the United States. For positions requiring the use of a college-owned vehicle, employment is contingent upon a driving record acceptable to the colleges' automobile liability insurance. Final candidates in all staff positions will be required to undergo a background investigation; in addition some positions may require a physical lift test and pulmonary function test.
Covid-19 Vaccination
Pitzer College has mandated the COVID-19 vaccination for all employees. New employees are required to show proof of full vaccination, including booster, against COVID-19 or request a Pitzer College approved medical or religious exemption on or before their first day of employment.
Equal Employment Opportunity and Non-Discrimination
Pitzer College adheres to both the letter and the spirit of Equal Employment opportunity and Affirmative Action. It does not discriminate on the basis of race, color, creed, religion, national or ethnic origin, sex, gender, age, sexual orientation, marital status, pregnancy, disability, medical condition, or veteran status, in the administration of its admission policies, educational policies, scholarship and loan programs, athletic and other College-administered programs, and employment policies. Pitzer strongly encourages candidates from underrepresented groups to apply.
Safety Report
In compliance with applicable law, Pitzer College publishes an annual report containing statistical information concerning the occurrence of crime on campus and adjacent thereto, as well as policies and practices concerning security. A copy of this report is online at http://www.cuc.claremont.edu/cs/index.asp or by contacting The Claremont Colleges Department of Campus Safety: 251 E. Eleventh Street, Claremont, CA 91711-3947; (909) 621-8170.