Trade Operations Assistant

Position Summary

Perform administrative, reconciliation and client service duties, including record-keeping and reporting utilizing software programs and specialized operations systems.

Essential Duties/Function:

Confirm all daily trades; resolve any discrepancy with the counterparties; confirm all aspects of trades via various sources and ensure prior day settlement.

Perform daily collateral management of TBA in accordance with MSFTA including exposure review, collateral valuation, monthly interest calculations, and communicating with counterparties for margin calls.

Reconcile cash balances between internal accounting system and custodian banks.

Check daily price and enter daily rates and benchmarks in the accounting system.

Monitor and check any irregularities for funds’ daily and monthly performance reports.

Check position reconciliations between internal systems and custodian banks and investigate any discrepancies.

Prepare proxy, corporate action, and class action notices for front office.

Verify future variation margin statements.

Support trade processing, confirmation, and settlement of various derivative products such as Swaps and CDS; support daily collateral management of derivative products in accordance with ISDA/CSA.

Generate internal notices and reports; distribute to relevant parties.

Prepare reports for counterparties and client.

Participate in special projects assigned by Supervisor or Department Head.

Support all system requirements for the Operations Team.

Communicating with Japanese counterparts and affiliates.

Miscellaneous duties as assigned.

Experience/Qualifications

Bachelor’s degree in Finance, Accounting, Economics, or equivalent work experience.

2-3 years of experience in a buy-side asset management, or equivalent sell- side experience in trade confirmations, settlements, and collateral operations.

Strong knowledge/understanding of derivative products, operations, and domestic and global Fixed Income required. Equity securities/instruments knowledge is helpful.

Strong skills and knowledge of Microsoft Excel and Word.

Familiarity with CTM for trade matching and settlement.

Knowledge or Ability to work with portfolio accounting systems (e.g. Eagle Investment Systems) and order management systems (e.g. Bloomberg AIM)

Ability to work 9:00am – 5:30PM, with flexibility to work overtime as needed.

Ability to work in a team environment and effectively interact with all levels of the organization.

Excellent communication and organizational skills with strong attention to detail.

Works well in a fast-paced environment: ability to prioritize, perform with high accuracy, and meet tight deadlines.