Planned Parenthood is the nation's leading provider and advocate of high-quality, affordable sexual and reproductive health care for all people, as well as the nation's largest provider of sex education. With more than 600 health centers across the country, Planned Parenthood organizations serve all patients with care and compassion, with respect, and without judgment, striving to create equitable access to health care. Through health centers, programs in schools and communities, and online resources, Planned Parenthood is a trusted source of reliable education and information that allows people to make informed health decisions. We do all this because we care passionately about helping people lead healthier lives.
Planned Parenthood Federation of America (PPFA) is a 501(c)(3) charitable organization that supports the independently incorporated Planned Parenthood affiliates operating health centers across the U.S. Planned Parenthood Action Fund is an independent, nonpartisan, not-for-profit membership organization formed as the advocacy and political arm of Planned Parenthood Federation of America. The Action Fund engages in educational, advocacy, and electoral activity, including grassroots organizing, legislative advocacy, and voter education.
Planned Parenthood Federation of America (PPFA) and Planned Parenthood Action Fund seeks a highly effective person to fill the role of temporary coordinator, within the office of the OSVP, Communications and Culture Division. This job reports to the Associate Director, Budget & Operations in the office of the OSVP, Communications and Culture division of PPFA. The division is comprised of five departments - Office of the Senior Vice President, Brand & Culture, Communications, Research, and Content Innovation. The role of the Communication and Culture division is to enhance Planned Parenthood's visibility, image, and influence and educate the public about key health, prevention, and advocacy issues. We also engage in national-level work and provide the tools and assistance necessary for affiliate-level work.
Purpose : Planned Parenthood Federation of America (PPFA) seeks a dynamic and effective coordinator who will be responsible for providing administrative functions and management of team processes, helps to coordinate events, and assist on campaigns as needed. This position will provide operational and administrative support to the Office of the Senior Vice President within the Communications and Culture division specifically around invoice tracking, budget management, and other efforts. Additionally, this position will facilitate cross-divisional communication and collaboration with internal and external stakeholders and efforts that are allocated to furthering organizational and departmental goals. The ideal candidate should be proactive, flexible, and possess strong communication skills to interact effectively with external partners and internal staff, while also being skilled at problem-solving.
Delivery :
•Serves as the back up operations liaison to the senior leadership team to include direct administrative support, day to day calendar and workflow management.
•Supports Associate Director, Budget & Operations with expense management and follow-ups.
•Administers contract tracking process for the division, including facilitating the vendor intake process, utilizing the contract management tool for requesting and executing contracts and document management for all agreements.
•Assists with the budget process, including but not limited to expense tracking, payment processing and financial reconciliation.
•Creates and/or updates presentation materials.
•Works with other coordinators within the Communications & Culture division and serves as a back-up as needed.
Engagement:
•In addition to administrative support within the CNC division, this role will have the opportunity for cross-divisional communication and collaboration with internal and external stakeholders to include working on special projects
Knowledge, Skills and Abilities (KSAs):
•2-3 years of administrative executive support experience.
•Meticulous written, verbal, and interpersonal communications skills with keen attention to detail and grammar.
•Professional customer service demeanor with the ability to handle confidential and sensitive information.
•Strong organizational and interpersonal skills.
•Ability to work collaboratively and have the flexibility to work with a dynamic, fast-moving team under tight deadlines and complete multiple tasks with poise, accuracy and confidence.
•Experience and comfort working with remote teams, including use of team collaboration tools (e.g. Slack, Google Chat, etc.)
•Experience with Google Suite (Docs, Sheets, Slides, Forms, etc.) preferred.
•Proficiency in Asana or similar task management software preferred.
•Experience with heavy calendar management and meeting software preferred.
•Invoice processing or accounts payable experience preferred.
•Analytical and problem-solving skills with a results-orientation; project management skills with ability to manage multiple assignments preferred.
•Budget and contract management experience preferred.
•A passion for social change and a solid equity lens, including an understanding of how oppression impacts people's ability to access their sexual and reproductive health and rights.
Total offer package to include generous vacation sick leave paid holidays, individual/family provided medical, dental and vision benefits effective day 1, life insurance, short/long term disability, paid family leave and 401k. We also offer voluntary opt-in for Flexible Spending Account (FSA) and Transportation/Commuter accounts.
We value a truly diverse workforce and a culture of inclusivity and belonging. Our goal is to attract qualified candidates and encourage applications from all individuals without regard to race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, or any other characteristic protected by applicable law. We're committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation.
PPFA participates in the E-Verify program and is an Equal Opportunity Employer.
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Roles that are denoted as NYC, DC, or both will work a hybrid schedule, requiring 2-3 days per week in the office unless the role is denoted as onsite , which requires working onsite full time or 5 days per week.