Overview

Planned Systems International, LLC (PSI) is seeking a skilled Administrative Assistant to support our Department of Veterans Affairs (VA) Office of Information and Technology (OIT) customer. The environment is dynamic, and the client needs are often evolving. Flexibility and forward-thinking views are important for success. 

Position is On-site in Washington, DC

Essential Functions and Job Responsibilities

• Support project management activities including coordinating multiple tasks and project teams, distributing project communications, and participating in various meetings and events.
• Support project meetings and conference calls for assigned projects, workgroups, and teams (to include scheduling, reserving conference rooms, issuing invitations, developing the agenda, and recording minutes).
• Plan, maintain, and manage multiple senior executive calendars and effectively negotiating scheduling conflicts daily.
• Assist in developing, proofreading, and editing executive-level briefings and presentations without errors exhibiting proficiency with a wide variety of graphic and office automation tools ensuring proper format, grammar, and style.
• Support several HR initiatives providing various services, including program and project management related support, communication support, program analysis, change management, organizational and functional assessments, performance metric development, data analysis, implementation planning, and business process reengineering.
• Create reports, metrics and tracking mechanisms and provide analysis to relevant stakeholders.
• Coordinate and consolidate status report information on a weekly and monthly timeframe.
• Tracking status on contractor on and offboarding and coordinating with both internal and Government groups.

Minimum Requirements

• Bachelor’s degree. (8 years of additional relevant experience may be substituted for education).
• 10 years related experience required.
• Experience supporting large, complex federal agencies; ideally VA or DoD.
• Ability to interact and engage with Executive-level stakeholders.
• Proficiency in Microsoft Word, Excel, PowerPoint, SharePoint.
• Ability to obtain and maintain a Tier II Moderate Risk Background Investigation.
• Legal authorization to work in the U.S.

Desired Qualifications

• Knowledge of military and Veteran populations.
• Strong critical thinking and analytical skills.
• Proven ability to organize, prioritize, and work well with others.
• Ability to communicate thoughts, ideas, and solutions logically both written and orally.
• Ability to get up to speed quickly on complex issues; desire to work in a fast-paced, rapidly evolving environment.
• Capable self-starter with a drive to get all types of work done and high attention to detail.
• Ability to interact and engage with Executive-level stakeholders.

Company Benefits

PSI offers full-time, benefits eligible employees a competitive total compensation package that includes paid leave, and options for employer sponsored group medical, dental, vision, short-term and long-term disability, life insurance, AD&D coverage, legal services, identity theft, and accident insurance. Flexible spending account and health saving account options offer pre-tax savings for qualified medical, dental, and vision expenses. The company sponsored 401(k) retirement plan has an employer contribution match that is immediately vested. We invest in the professional growth of our employees through professional courses, certifications, and tuition reimbursement programs.

EEO Commitment

It is company policy to promote equal employment opportunities. All personnel decisions, including, but not limited to, recruiting, hiring, training, promotion, compensation, benefits, and termination, are made without regard to race, color, religion, age, sex, sexual orientation, pregnancy, gender identity, genetic information, national origin, citizenship status, veteran status, protected veteran status, disability, or any other characteristic protected by applicable federal, state, or local law.Reasonable accommodations for applicants and employees with disabilities will be provided. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Human Resources by emailing HRDepartment@plan-sys.com, or by dialing 703-575-8400.