Dynamic Office Manager needed for an 18 month contract with our client in Somerville, MA.

JOB DESCRIPTION

Seeking a dynamic individual to manage the day-to-day operations in a Biotech environment. This is an exciting and unique opportunity to support our client's Pharmaceutical Development team's office and lab space. The successful candidate will be able to thrive in a fast-paced, ever-changing environment, be able to manage competing priorities, while maintaining a professional demeanor with employees. Serve as the primary interface between our client's company and its service providers, vendors, and consultants.

• Ensure smooth daily operations of the office environment, making sure employees have a clean and safe office.
• Greet and check in visitors and vendors as required, directing them to the appropriate person as needed.
• Troubleshoot any office issues and escalate to the appropriate teams as needed.
• Coordinate with the Facilities team to manage all ongoing facilities-related issues, including maintenance requests submitted by employees, cleanliness of the office space, as well as landlord relations.
• Manage facility service coordination: office supplies, vendors, non-lab equipment, space planning, and office expansion efforts.
• Develop and manage relationships with catering sites for weekly lunches and events.
• Maintain an effective file organization for administrative project and office files that is accessible to the team if needed.
• Ensure office and operations security by maintaining the security access database, file keys, access cards, and office keys.
• Provide human resources support and miscellaneous administrative project support as necessary, ex: monitoring on boarding of new employees to ensure a positive employee experience.
• Sort and distribute incoming mail to the appropriate recipients.
• Event planning as needed.

QUALIFICATIONS

• High School Diploma required. Bachelor's degree preferred.
• 2-4 years' experience in a life sciences environment preferred.
• Great attention to detail, organization, and professionalism, and the ability to maintain an efficient business environment.
• Proficiency in Windows operating systems, Outlook, Word, Excel, and general office equipment.
• Ability to multitask with several priorities and maintain a high standard of discretion and confidentiality.
• Excellent communication and interpersonal skills.
• Flexible, confident, and driven toward results.
• Ability to work with minimal supervision.